Assistant Office Manager (Law Firm Experience)

Job Description

Job Description

Assistant Office Manager

Location :  Midtown NYC (Hybrid – 3 Days In-Office)

Salary :  Up to $90,000

Industry :  Law Firm

SourcePro Search is partnering with a respected and energetic  mid-size law firm  in Midtown Manhattan to find a  sharp, detail-oriented Assistant Office Manager . This is an excellent opportunity for someone with a strong foundation in  law firm billing, AP / AR , and  office operations  who’s ready to step into a key leadership support role.

The right candidate is  organized, proactive, flexible , and capable of juggling priorities while keeping a calm, professional demeanor. This role offers a collaborative hybrid schedule and an opportunity to truly grow with a firm that values both structure and innovation.

What You’ll Do :

• Support the  Office Manager and Managing Partners  with high-level administrative and operational tasks
• Handle  monthly billing , including posting client expenses in Timeslips and QuickBooks, and preparing LEDES1998-compliant client bills
• Manage  accounts payable, receivable, collections, deposits, and trust fund accounts
• Communicate directly with vendors and monitor invoice status and resolution
• Oversee  expense reimbursements  and  assist with payroll coordination
• Help coordinate  HR and benefits administration , and support onboarding and training of new hires
• Maintain proper  file management systems  using FileVine and assist with general office support
• Generate regular administrative  reporting for firm leadership

What You’ll Bring :

If you're seeking a  growth-oriented support role  in a fast-paced, highly collaborative legal environment, this opportunity could be the perfect fit.

Apply today through SourcePro Search  to be considered for this exciting role!