Accounts Receivable Administrative Assistant I / II

Accounts Receivable Administrative Assistant I / II

The City of Paso Robles, known for its unique blend of small-town charm and modern opportunity, is currently looking for a motivated and service-oriented Accounts Receivable Administrative Assistant I / II to join our Finance team in the Administrative Services Department.

This position plays a vital role in supporting a variety of financial functions and tasks, including processing and collection of the City's Business License Tax, Transient Occupancy Tax and related assessments, Cannabis Business Tax, various billing associated with City property and services, monthly administration of the City's purchase cards, and tracking the City's adherence to Senate Bill 1383 regarding paper procurement. This position also presents the opportunity to cross-train in the various aspects of accounts payable, deposit preparation and reconciliations, as well as a multitude of other accounting and financial reconciliation tasks and projects.

We are seeking a detail-oriented, organized, and proactive professional with excellent communication skills and a collaborative, solution-focused mindset. The ideal candidate will take initiative while working effectively as part of our team. If you're eager to contribute to a dynamic team and make a positive impact in serving our community with integrity and professionalism, we invite you to apply.

Wage Ranges (qualifications listed below) :

Administrative Assistant I : $23.11 - $29.33 per hour | $48,076.60 - $61,004.32 annually

Administrative Assistant II : $26.03 - $33.03 per hour | $54,146.56 - $68,710.46 annually

Nestled in the heart of California's scenic Central Coast, Paso Roblesshort for El Paso de Robles, or "The Pass of the Oaks"offers a unique blend of small-town charm, natural beauty, and modern opportunity. Originally founded around its famous mineral hot springs and rich agricultural heritage, Paso Robles has grown into a dynamic and thriving community. The region enjoys a Mediterranean climate with warm, sunny days and cool evenings, ideal for both outdoor living and agricultural innovation. With its rolling hills, majestic oak trees, and panoramic vineyard views, Paso Robles provides a truly inspiring setting for work and life.

Paso Robles' central location within San Luis Obispo County offers residents easy access to a wide array of cultural, educational, and recreational attractions. Just a short 30-minute drive south lies California Polytechnic State University, San Luis Obispo (Cal Poly), a nationally ranked institution known for its hands-on learning and innovation. This proximity fosters strong connections to cutting-edge research, continuing education, and a highly educated talent pool. To the west, scenic Highway 1 leads to the iconic Hearst Castle in San Simeon, a historic landmark that draws visitors from around the world with its stunning architecture and sweeping coastal views. Within the county, residents can also enjoy the vibrant coastal towns of Morro Bay, Cambria, and Pismo Beach, as well as the eclectic energy of downtown San Luis Obispo. From wine tasting and hiking to art galleries, surf spots, and farmers' markets, San Luis Obispo County offers an exceptional quality of life.

Today, Paso Robles is best known as a premier wine region, home to over 200 wineries producing world-class Zinfandels, Cabernet Sauvignons, and Rhne varietals. But wine is just the beginning. The city boasts a vibrant downtown filled with boutique shopping, award-winning restaurants, and a burgeoning local arts scene. Cultural highlights include the Paso Robles Wine Festival, California Mid-State Fair, and a variety of community events that bring residents together year-round. A wide array of housing options, good schools, a welcoming business environment, and proximity to outdoor destinations make it an ideal place to live and work. Whether you're a young professional, a growing family, or someone looking to make a lifestyle change, the City of Paso Robles offers the perfect balance of opportunity, community, and California charm.

The City of Paso Robles was incorporated in 1889 as a general law city and operates under the Council-Manager form of government. As of January 1, 2025, the City's population has grown to approximately 31,061, reflecting consistent growth over recent years as more residents are drawn to the City's high quality of life, strong community identity, and comprehensive municipal services.

The City is a full-service municipality, meaning it provides a wide range of essential public services directly to its residents. These include police and fire protection, emergency medical response, water and wastewater utilities, parks and recreation, planning and development services, public works, and community enrichment programs. The City is committed to delivering responsive, effective, and efficient services that enhance the well-being of its residents and support a safe, sustainable, and vibrant community.

The governing body consists of a five-member City Council : the Mayor, elected at large by the voters of the City; and four Councilmembers elected by district. Voters also elect one City Treasurer at-large. All six elected positions are non-partisan. The City Manager, appointed by the City Council, serves as the Chief Executive Officer and is authorized to appoint all non-elected employees, with the exception of the City Attorney.

The City operates with a total annual budget of $145.7 million for fiscal year 2025-26 and employs 314.44 full-time equivalent positions across the departments of Administrative Services, City Manager's Office, Community Development, Community Services, Fire and Emergency Services, Police, Public Works, and Utilities.

Typical Duties

The following duties are typical of this classification. Incumbents may not perform all of the duties set forth below and / or may be required to perform additional related duties to address City needs and changing business practices.

• Administer all aspects of business licensing, including application review and processing, payment processing, license issuance, annual renewals, and delinquency follow-up.
• Process and reconcile all Transient Occupancy Tax (TOT) payments, maintain related records, and manage all correspondence with lodging operators.
• Process billing for City-provided services and property, including facility and property leases, various Airport operations, staff support, and special event reimbursements; while ensuring timely invoicing, accurate recording, and resolution of discrepancies.
• Collaborate with City departments to ensure accurate billing, timely revenue recognition, and consistent financial reporting.
• Maintain accounts receivable and related financial records in compliance with the City's records retention policies and applicable regulations.
• Assist with daily cash receipting, deposits, and reconciliation in coordination with Finance staff.
• Accept, review, and process monthly City credit card statements and accompanying receipts; verify compliance with City purchasing policies.
• Oversee the City's Senate Bill 1383 paper procurement tracking and reporting.
• Support month-end and year-end closing activities, including preparation of schedules and documentation for audit purposes.
• Participate in process improvement initiatives to enhance efficiency and accuracy within the Finance division.
• Provide exceptional customer service to both internal and external stakeholders, responding to inquiries in a courteous and professional manner.

Employment Standards & Special Requirements

Knowledge of :

Ability to :