Grants & Contracts Manager

The Data Science and AI Institute is seeking a Grants & Contracts Manager who will be responsible for all activities related to the sponsored projects within the institute / centers. The ideal candidate will oversee the pre-award, post-award and closeout activities for a variety of grants / contracts, with varying levels of complexity. This role also manages a team of two or more professional and para-professional level positions. The Manager serves as first point of contact and resource guide for the faculty and analysts for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency / or university.

This position will assist the Sr. Financial Manager to oversee pre- and post-award activities for DSAI. Overall duties include : Overseeing proposal development, maintaining subawards, providing account balances and spending projections, budget allocation, cost transfers, account reconciliation and reporting, p-card approvals, preparation and review of grant and contract proposals and providing guidance in the interpretation and implications of applicable grant terms and conditions including university and grant guidelines, and managing the grant closeout process. This position will work directly with project PIs, Co-Is and administrative staff to ensure effective, accurate and timely performance of required tasks.

This position will interact primarily with DSAI faculty, staff, and other department collaborators in a support role. The position will be assigned work primarily by the Sr. Financial Manager and assist with both pre- and post- award activities. Faculty interactions will include preparing grant proposal submissions, quarterly budget review meetings and projections as examples. After sufficient training, day-to-day tasks will be executed independently with help from other finance team members as needed. The position will review work by other finance team members, interpret policies, and cross-train others.

This position will oversee the overall DSAI portfolio of grants which may include sponsors such as NSF, DoD (ARO, ONR, AFOSR, DTRA), DOE, DARPA, NASA, NIH as well as industry partnerships, foundations, collaborations with National Labs and internal funds.

This position is responsible for overseeing the tracking of expenditures, budget allocations, subawards, and account maintenance for accounts across the DSAI portfolio. They will also oversee grant closeout for grants in the overall DSAI portfolio.

Job Scope / Complexity

Will provide broad / in-depth guidance on protocols, regulations and guidelines to PI and other scientific / research professionals, both within the University and with other associated research / administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department. Works closely with faculty and staff on complex awards and submissions; provides ongoing staff training; disseminates information on new regulations and compliance rules; provides quarterly and annual sponsored funding reports as needed to institute and center leadership as required. Will act as the final point of contact for the institute / centers with faculty, grants and sponsored research staff.

Types of sponsored awards for which the position is responsible

• This position works independently on a variety of complex level grants / contracts, including those from NIH, NSF, DOD (ONR, ARO, AFOSR, DTRA), DOE, DARPA and NASA. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and New Center, Dept. of Defense grants, higher complexity Foundation grants and pharmaceutical company clinical trials. Will also provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants. May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.

Specific Duties and Responsibilities

Special Skills / Knowledge

Supervisory responsibility

Budget authority

Minimum Qualifications

Additional Applicable Information .

Classified Title : Grants & Contracts Manager

Role / Level / Range : ATP / 04 / PE

Starting Salary Range : $73,300 - $128,300 Annually (Commensurate w / exp.)

Employee group : Full Time

Schedule : Monday through Friday- 8 : 00am to 4 : 30pm

FLSA Status : Exempt

Location : Hybrid / Homewood Campus

Department name : MINDS Institute

Personnel area : Whiting School of Engineering

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education / training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here : https : / / hr.jhu.edu / benefits-worklife / .

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines : JHU Equivalency Formula : 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education / experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester / quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEOis the Law

https : / / www.eeoc.gov / sites / default / files / 2023-06 / 22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https : / / accessibility.jhu.edu / .

Vaccine Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine . Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https : / / www.hopkinsmedicine.org / coronavirus / covid-19-vaccine / and all other JHU applicants should visit https : / / covidinfo.jhu.edu / health-safety / covid-vaccination-information / .

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.