Administrative Assistant - Parking Logistics

Administrative Assistant - Parking Logistics

Major accountabilities include the following. Other duties may be assigned.

Prepare, execute, supervise & report purchases of equipment, supplies and / or services for the Campus Logistics Department.

• Maintain office supply inventory and reorder points ensuring sustained stocking levels.
• Assist with the creation and maintenance of departmental project costs and budget as determined by the Campus Logistics Manager.
• Process off campus disposal of assets; adhering to internal procedures and those of Louisiana's Property Assistance Agency.

Process parking permits in accordance with Campus Logistics Department procedures and respond professionally to inquiries / requests from telephone, web / internet, email, or walk-in sources.

Manage and maintain the Campus Operations and Campus Logistics Divisions planning, operations, & personnel calendar on a daily basis to ensure that schedules are up-to-date.

Prepare and post financial and statistical reports using enterprise accounting & application software

Maintain an organized filing system of department records and other correspondence on a daily basis to ensure that information is disseminated and easily retrievable.

Oversee the daily office functions of the department and assist with staff training.

Qualifications

To perform this job successfully, an individual must be able to perform each major accountability. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the major accountabilities.

Education and / or Experience

Associate's degree or equivalent from two-year college or technical school; or one to two years related experience and / or training in a financial institution or banking industry; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, procedure manuals, balance, and reconcile spreadsheets. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Accountings experience a must.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual must have a basic proficiency in Microsoft Excel and an intermediate proficiency in Microsoft Word and Power Point.

Other Skills and Abilities

Prioritize and plan work activities, use time efficiently, maintain confidentiality and perform under minimal supervision.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the major accountabilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major accountabilities.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the major accountabilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major accountabilities.

While performing the duties of this job, the employee is occasionally exposed to wet and / or humid conditions and moving mechanical parts. The noise level in the work environment is usually moderate.