AP Specialist

Job Title : AP Specialist

Location : 100% Onsite - Fort Collins, Northern Colorado

Pay Range : $55,000 - $65,000

Job Overview

Our client is seeking a detail-oriented AP Specialist to support a multi-entity family office during a key transition period. This is a fully onsite role in Fort Collins, and candidates must be local to Northern Colorado. The ideal AP Specialist will be comfortable working across 130 entities, supporting 82 bank accounts, and handling full-cycle accounts payable with accuracy and flexibility.

This role is perfect for an AP Specialist who thrives in a dynamic, plug-and-play environment and can adapt quickly to supporting multiple entities, investments, and other related accounting tasks.

Key Responsibilities

As an AP Specialist You Will :

Process, code, and manage vendor communication for approximately 100 invoices per month.

Perform 3-way matching when applicable and ensure all invoices are correctly coded and routed for approval.

Manage AP inbox and maintain timely workflow across 130 entities.

Payments & Vendor Setup

Prepare weekly payment runs, including checks, ACH, and wires.

Enter and set up wires accurately and verify proper approval before releasing payments.

Assist with new vendor creation through NetSuite → Stamply workflow.

Intercompany & Multi-Entity Support

Work across a complex multi-entity structure (including BVI entities without standalone bank accounts).

Understand and clear intercompany transactions as needed.

Flexibly support multiple entities and investment-related accounting work-true plug-and-play.

Reconciliations & Accounting Support

Support account reconciliations and bank reconciliations, taking workload off the Senior Accountant's plate.

Tie subledger to general ledger accurately; strong understanding of basic accounting concepts required.

Assist with miscellaneous accounting tasks, including small "ranch" operational items.

Qualifications

We Are Looking for AP Specialist Candidates With :

Proven experience handling full-cycle accounts payable in a multi-entity environment.

Strong understanding of intercompany, basic accounting concepts, and how to tie subledger to GL.

Ability to manage a moderate invoice volume (100 / month) while maintaining accuracy.

Strong organizational skills and attention to detail.

Experience with Dynamics GP (highly preferred).

Stamply experience is a plus.

Familiarity with NetSuite and AP workflows integrating with Stamply.

Experience supporting multiple entities or complex organizational structures.

Why This AP Specialist Role?

This is a great opportunity to support a well-established family office during a meaningful period of operational transformation. You'll step into a highly collaborative team, help simplify multi-entity workflows, and directly improve AP efficiency across the organization.

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