Administrative Assistant II

Administrative Assistant Ii

We are looking for an experienced Administrative Assistant II to join our team in Shoreline, Washington. This is a Contract position where you will play a vital role in supporting departmental operations through a variety of administrative, secretarial, and clerical tasks. If you thrive in a dynamic environment and enjoy providing excellent organizational support, we encourage you to apply.

Responsibilities :

Perform a variety of administrative and clerical duties to ensure the smooth operation of the assigned department.

Serve as the first point of contact, answering inbound calls and addressing inquiries with professionalism.

Maintain accurate records, organize files, and manage data entry tasks to support department activities.

Assist with preparing and formatting documents, presentations, and reports using Microsoft Office Suite, including PowerPoint.

Coordinate and schedule meetings, appointments, and events, ensuring effective communication with all stakeholders.

Provide assistance to the public by explaining departmental policies, procedures, and services.

Support reception duties by greeting visitors and managing correspondence.

Collaborate with team members to ensure adherence to established procedures and deadlines.

Take initiative to identify and resolve administrative issues as they arise.

Handle sensitive and confidential information with discretion and professionalism.

Requirements :

At least 1 year of experience in an administrative or clerical role.

Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

Excellent written and verbal communication skills.

Experience in answering inbound calls and providing customer service.

Familiarity with data entry and maintaining accurate records.

Ability to work independently and collaboratively in a team-oriented environment.

High level of attention to detail and ability to handle confidential information appropriately.