Assistant Property Manager

Job Description

Job Description

LBA Logistics & LBA Properties (“LBA”) is a full-service real estate investment and management company headquartered in Irvine, CA.  LBA has a national industrial portfolio in all the major markets throughout the U.S. as well as a diverse office portfolio on the West Coast. LBA is a privately held company founded in 1991 with approximately 250 employees.  LBA operates several closed-end real estate investment funds.

We have an exciting opportunity for an Assistant Property Manager to join our team in the NJ office. Reporting to the Regional Operations Manager & Property Manager, you will provide support to the Operations Team as needed and assist with the management of approximately 5 million square foot portfolio of industrial properties located throughout the Tri-State area.

About the role

• Assist with management of approximately 5 million square foot portfolio of industrial properties located throughout the North East Region.
• Provide support to Property Manager and ROM as needed.
• Coordinates building access to brokers, tenants and vendors
• Responsible for building and maintaining relationships with tenants and vendors.
• On call for fire alarms and other property emergencies
• Oversee service contracts, purchase orders, and work authorizations
• Review and approve of property accounts payable invoices, and follow up on vendor payment issues as they arise
• Will be expected to actively find ways to reduce operating expenses while striving to increase the quality of service we provide tenants
• Will be responsible for ensuring code compliance and proper equipment maintenance for all properties
• Actively participate in operations meetings
• Coordinate customer move-ins and move-outs
• Coordinate tenant appreciation events and other ESG initiatives.
• Assist with preparation of financial reports (such as accruals and variance reports)
• Assist with CAM reconciliations & CAM estimates
• Prepares license agreements, telecommunication agreements, approval memos, and legal notices
• Will complete a variety of accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes
• Assists in property budgeting and reforecasting
• Assists with site inspections including vendor site visits, appraisal tours, and lender inspections.
• Assists in reviewing monthly tenant billings to ensure accuracy and be able to field tenant questions regarding billings and cash applications
• Assist with processing of capital projects
• Documenting and processing risk management insurance claims.
• Utility tracking and processing to ensure timely payment.
• Additional duties, tasks, or responsibilities as assigned.

What we are looking for in a candidate

OUR COMMITMENT TO AN INCLUSIVE WORKPLACE

LBA is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.

PHYSICAL DEMANDS

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and / or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Additionally, the employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.

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