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Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

Illinois StaffingChicago, IL, US
9 days ago
Job type
  • Full-time
Job description

Senior Executive Assistant

Are you a strategic thinker who thrives in a fast-paced environment and excels at building impactful partnerships? Join our team and make a difference! As a Senior Executive Assistant within the Global Corporate Banking Team, you will manage demanding leader calendars and travel, ensuring efficient use of executives' time. You will collaborate with peers to provide robust on-site support and backup coverage, and leverage your thought leadership to prioritize tasks. This role requires strong JP Morgan institutional knowledge, project management skills, and the ability to represent the firm professionally at all levels.

Job Responsibilities

  • Gatekeep all contact with the public, clients, and staff coming through the executive's office
  • Provide general office support, including phone coverage and printing
  • Manage extensive and complex calendar for Senior Executive in a fast-paced, dynamic environment
  • Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; take succinct minutes and replay key takeaways from senior meetings
  • Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics
  • Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup / takedown
  • Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
  • Plan and lead events as needed, including quarterly activities and key milestones for team members

Required Qualifications, Capabilities, and Skills

  • Demonstrate strong personal leadership and ability to work independently in a demanding, changing environment
  • Exhibit exceptional travel planning skills and knowledge
  • Display detailed and strong organizational skills
  • Plan complex and large events effectively
  • Possess a strong background in financial services and / or technology environments
  • Communicate with exceptional interpersonal, presentation, and communication skills
  • Show fluency in all Microsoft Office products, with proficiency in PowerPoint

    • Preferred Qualifications, Capabilities, and Skills

  • Deep JP Morgan institutional knowledge and ability to navigate the firm fluidly
  • Basic project management skills
  • Proven experience proactively supporting leaders with large organizations
  • Ability to efficiently track and organize deliverables
  • Experience representing leaders at all levels of the corporate hierarchy
  • Ability to interact with executive-level clients and internal constituents across all lines of business

    • Note : This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

    JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability / Veterans

    Base Pay / Salary Chicago, IL $38.82 - $52.88 / hour

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    Executive Administrative Assistant • Chicago, IL, US