Administrative Assistant II - Professional Standards

Administrative Assistant II

This position reports to the Lieutenant of the Professional Standards Unit in the Office of the Chief. The Administrative Assistant II is responsible for all administrative processes and tasks assigned to the Professional Standards Unit and various duties associated with the Chief's office as well as supporting Staff Inspections, Accreditation, Internal Affairs and background investigations. Work assignments are received orally and in writing. Work is performed with considerable independence within established policies, procedures, and guidelines received. Work is reviewed through results obtained.

Examples of Duties

• Processes, tracks, and manages the administrative databases for all correspondence associated with the Professional Standards Unit.
• Performs a variety of complex administrative tasks, compiles data, creates spreadsheets, writes correspondence and tracks all administrative work, to include administrative investigations assigned to Internal Affairs.
• Enters data / records into various databases to ensure accuracy and timeliness of entries.
• Provides administrative assistance to the Accreditation Specialist on an as needed basis. This includes assisting with preparation for audits by outside assessors and internal inspections by Staff Inspections.
• Maintains confidentiality and displays sound character and a high level of integrity and maturity.
• Assigns, tracks and maintains records for all citizen complaints, internal investigations and use of the various databases and computer programs utilized to maintain electronic records.
• Responds to citizens regarding the complaint process and discuss internal processes in a professional manner.
• Responsible for the administrative tasks associated with Staff Inspections as assigned.
• Types transcripts from subject interviews and assist in organizing internal case files and storing records.
• Provides guidance on policies, procedures, state statutes, and city ordinances.
• Analyzes and recognizes deficiencies in organizational practices with law enforcement and civilian personnel and makes recommendation for corrective action.
• Performs activities, such as the collection, analysis, and preparation of reports and recommendations pertaining to organizational practices; to interpret laws, policies, procedures, regulations, and statistical data; to prepare reports.
• Performs other work as required.

Minimum Qualifications

Knowledge, Skills and Abilities

Physical Demands