Academic Department Coordinator (Casual Position)

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial socio-economic and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty administration and staff.

Job Description :

Amherst College invites applications for the Casual Academic Department Coordinator position in the Center for Humanistic Inquiry (CHI). The Casual Academic Department Coordinator - CHI is a part-time (35 hours per week) temporary (24 weeks) casual position with no benefits. The expected salary range for this job opportunity is : $25.00-27.00 per hour.

The salary offered will vary based on a number of factors including but not limited to relevant education training and experience tenure status and other nondiscriminatory business considerations.

The Casual Academic Department Coordinator - CHI provides comprehensive administrative support in all areas of operation in an academic department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include : faculty support; curricular support; event management; budget support financial transactions and student employment coordination; communications and office management.

Summary of Responsibilities :

Faculty Support

Attend department meetings and support the chair in preparing relevant materials

Assist in faculty searches including coordinating search process logistics

Assist with reappointment tenure and promotion processes

Handle clerical ordering and scheduling tasks for the department

Curricular Support

Update course information in the Course Catalog CPI and Workday

Assist with course logistics

Assist with departmental majors records

Manage the course evaluation process for non-tenured faculty

Communicate between the department and the registrars office regarding courses majors graduating seniors and other academic matters

Coordinate departments majors annual prizes and fellowships

Event Management

Coordinate honoraria travel reimbursements ground transportation and accommodations for guest speakers

May work with other departments to coordinate college-wide events

Coordinate venues receptions and publicity for all departmental events

Budget Support Financial Transactions and Student Employment

Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday

Assist principal investigators with grant reporting and expenses if required

Process purchase orders invoices and reimbursements

Create budgets in collaboration with the department chair and director of academic finance

Coordinate and maintain student and casual hiring

Communications and Office Management

Maintain department website and electronic files

Scheduling and stocking of supplies in departmental common space(s)

Serve as the liaison between the department and students faculty and staff across campus and the wider community

Qualifications :

High School Diploma or equivalent

1 to 3 years related experience

Strong written and verbal communication interpersonal time-management organizational and customer-service skills

Ability to take initiative work independently and work collaboratively

Demonstrated a high level of attention to detail

Sensitivity to issues of confidentiality

Familiarity with Google Workspace and / or Microsoft Office (or similar platforms)

Required reference and background checks

Preferred

Associates degree

3 years or more of related experience at a higher education institution

Experience working with Workday or other ERP software

Interested candidates are asked to submit a resume and cover letter online at Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Required Experience :

IC

Key Skills

Experience Working With Students,Organizational skills,FileMaker,Classroom Experience,Ellucian,Lesson Planning,Host / Hostess Experience,Peoplesoft,Teaching,Curriculum Development,Administrative Experience,Google Suite

Employment Type : Part-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 25 - 27