Executive Assistant

Overview

The Executive Assistant will support the President of Alex Lee Retail with administrative, organizational, and strategic tasks. This role requires a professional, initiative-taking, and detail-oriented person who thrives in a dynamic environment. The Executive Assistant will manage office operations and play a key role in planning and executing annual meetings and high-profile events.

Responsibilities

1. Administrative Support: Provide comprehensive administrative support to the President, including managing calendars, scheduling meetings, and handling correspondence. Coordinate travel arrangements, including flights, accommodations, and itineraries. Anticipate needs and proactively address administrative requirements.
2. Event and Annual Meeting Planning: Lead the planning, coordination, and execution of the company's annual meetings and other key events. Manage event logistics, including venue selection, catering, travel accommodations, and scheduling. Collaborate with cross-functional teams to ensure seamless event execution. Monitor budgets and timelines to ensure cost-effective and timely delivery. Coordinate, plan, and execute Executive events and conferences.
3. Communication and Liaison: Serve as the primary point of contact between the President and internal/external stakeholders. Facilitate effective communication within the executive team and across the organization. Manage confidential information with the utmost discretion and integrity.
4. Project Management: Assist in the planning and execution of special projects and initiatives as directed by the President. Monitor project timelines and deliverables, ensuring alignment with organizational goals. Participate in strategic planning for understanding company initiatives.
5. Office Management: Oversee daily office operations to ensure a smooth and efficient work environment. Manage and maintain inventory levels and coordinate maintenance of office equipment. Communicate and coordinate with vendors, service providers, and building management.
6. Acts as a mentor to Administrative Assistants across Alex Lee Retail.
7. Other duties to include but not limited to: Operations support to include room reservation booking, meeting planning, and organizing awards annually.

Qualifications

A minimum of 5 years' experience as an administrative assistant or skills gained through a bachelor's degree. Possess superior people skills with the ability to relate with guests, and all levels of hosts and employees throughout our company. Possess the ability to communicate well, verbally and in writing. Be able to think creatively, plan, and independently conduct projects on behalf of the President. Proficient in Microsoft Office Suite (Work, Excel, PowerPoint, and other office management software. Must be able to manage confidential matters with discretion, be flexible to cope with changing priorities, anticipate causes of action, be well organized, and deal effectively with stress. Additionally, this individual should possess curiosity and professionalism.

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