Office Administrator/Receptionist

Job Type Full-time Description SUMMARY: Perform Administrative duties for our main office located in Laredo, Texas. ESSENTIAL DUTIES: Greeting clients, answering the telephone, and making follow-up calls Assisting Executive Administrator in processing of payments Preparing correspondence, scheduling meetings, and making travel arrangements Ordering of office supplies Maintain inventory of office supplies and materials. Maintaining electronic and paper filing systems Maintaining an office database and preparing reports Mail Distribution with in the office Prepare packages for delivery Perform clerical/administrative assignments in accordance with established procedures and under general instruction. Time Management Online Research for special requests Performing other duties as assigned Requirements EDUCATION: High school diploma or equivalent required EXPERIENCE: Must have at least one (2) years' experience as an Administrator or front desk receptionist. SKILLS: Must have the following skills and/or abilities: Attention to detail Punctuality Critical thinking and problem-solving Thoroughness Organization Communication skills & confidentiality Analyzing information PC proficiency/Microsoft/other software programs Data entry skills General math skills and some finance skills LICENSES/CERTIFICATIONS: Must have a current driver's license and a satisfactory driving record. PHYSICAL REQUIREMENTS: Must be able to perform the following physical activity on a frequent to constant basis: Sit for long periods of time. Lift 10-50 lbs. of files, plans, office supplies, or similar items. Constantly uses fingers and hands when dialing/answering the telephone and operating a computer or other office machinery, such as a copy machine, scanner, and computer printer. Ability to hear average or normal conversations and receive ordinary information through verbal communications in person or detect objects in and around job site over the telephone. Average, ordinary visual acuity necessary to prepare or inspect documents; operate a computer or other office machinery; or. Walk short distances on slippery, even, and/or uneven surfaces. Stand, bend, stoop, kneel, crouch, twist, turn, or crawl. WORKING CONDITIONS: Majority of work is performed in an office atmosphere located inside a building with no hazardous or significantly unpleasant conditions. May require infrequent job site visits involve performing work in outdoor weather conditions with exposure to extreme cold, heat, and noise depending upon project site. May travel locally during the workday. OTHER REQUIREMENTS: Must be able to: Adhere to the highest standards of ethics, integrity, professionalism, and discretion. Project a courteous, professional and positive approach with clients, subcontractors, employees, and authorizing agencies while providing prompt, efficient, and accurate assistance. Follow and exchange basic instructions, information, and guidelines. Make decisions based on experience or knowledge with minimal supervision. Participate in training and development opportunities offered to maintain construction-related software and safety knowledge. Adhere to and perform functions according to company and OSHA safety guidelines. Maintain regular, timely, and predictable attendance. Represent the company in a professional manner to callers and visitors.