Admin Assistant - Travel & Expense

Administrative Assistant

The role encompasses a wide range of responsibilities, including maintaining a well-organized and professional office environment, managing communications such as calls and emails, and preparing accurate correspondence, reports, presentations, and spreadsheets. It involves providing general administrative support, including document organization, calendar management, meeting scheduling, and expense reporting, while ensuring costs align with approved budgets. Additional duties include supporting purchasing processes, maintaining vendor documentation, and coordinating catering orders. The position also requires planning and executing departmental and companywide events, managing budgets, liaising with vendors, and collaborating with Internal Communications to ensure successful outcomes, followed by collecting feedback and lessons learned. Furthermore, the role serves as the primary point of contact for travel coordination, arranging detailed domestic and international itineraries, managing approvals, and ensuring compliance with company travel policies.

We are committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity / affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and / or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy.

Skills and Requirements : High School Diploma / GED is required 3+ years of Administrative Assistance experience Results focused, detail oriented, problem solving, and self-starter. Strong interpersonal skills and ability to develop strong relationships and seamless interfaces across the business, including front, middle and back-office teams as well as with senior management. Strong skills with Microsoft Office tools. Ability to handle confidential and sensitive information with discretion. Experience managing travel, schedules, and expense reporting for senior-level executives. Associates Degree preferred