Family Office Personal Assistant

Family Office Personal Assistant – West Metro of Minneapolis
Schedule: Monday–Friday, 8:00 AM–4:00 PM (with flexibility)
Start Date: As soon as the right fit is identified
A warm, welcoming family of five in the West Metro is seeking a proactive, detail-oriented family office personal assistant to join their team. This is a dynamic, long-term opportunity for someone highly organized, self-motivated, and eager to support a busy household that spans multiple properties. The ideal candidate brings a mix of hands-on service, administrative skill, discretion, and leadership in family office and household operations.
Benefits:

• Guaranteed hours
• PTO- 10 days
• Paid sick days
• Pay $30/hour

Duties/Responsibilities:
Home & Property Management

• Oversee the day-to-day operations and upkeep of the family’s primary residence and additional properties
• Coordinate and supervise vendors, contractors, and service providers (e.g., landscapers, repair technicians, housekeepers, etc.)
• Ensure household systems and maintenance schedules are followed (HVAC, vehicle service, seasonal maintenance, etc.)
• Manage smart home technology systems and provide tech-related troubleshooting
• Light maintenance and housekeeping (making beds, washing dishes, laundry, taking out garbage, changing lightbulbs, maintaining outdoor furniture, restocking firewood, breaking down cardboard boxes, etc.)

Household & Family Support

• Provide hands-on service as needed, maintaining a flexible and helpful presence in the home
• Help to maintain an orderly home through daily tidying and assisting with organizational projects
• Stock household and kitchen supplies; create and manage grocery lists or complete shopping
• Online ordering for household needs (children’s clothing, household supplies, etc.)
• Run personal errands for the employer and household
• Receive guests and answer phones in a professional, welcoming manner
• Assist with pet care (feeding, exercise, vet appointments) for 1 dog

Administrative, Financial & HR Support

• Coordinate family calendars and household scheduling
• Human resources support with household staff (hiring, onboarding and training)
• Assist with travel planning, booking, and trip preparation
• Support with special family projects, holiday decorating, gift purchasing, and seasonal transitions

Special Projects & Event Coordination

• Plan and coordinate special events and gatherings, with knowledge of hospitality practices
• Organize seasonal household transitions, moves, or renovations
• Partner with the Nanny to register and coordinate children’s extracurricular activities and summer camps

Childcare Support

• Provide backup childcare on an as-needed basis for school-age children, including providing transportation to school and activities, etc.
• Occasionally assist with meal preparation for children
• Assist Nanny with organization for school, sports, travel, etc.

Qualifications:

• 5 or more years of experience in Personal Assistant, Household Management and/or property management
• College Degree
• Comfortable managing multiple responsibilities and adapting to a dynamic environment
• Strong communicator with sound judgment and excellent attention to detail
• Mature, dependable, and trustworthy
• Tech-savvy and confident navigating smart home systems, digital calendars, and email
• Professional, discreet, and highly organized
• Self-motivated, proactive problem-solver
• Pet-friendly and child-friendly
• Available for occasional overnights
• Knowledge of formal service, etiquette, and event planning is a plus
• Passport ready; Legal to work in the US; First Aid/CPR; current vaccinations
• Impeccable references from all previous positions

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