Construction Project Admin Assistant

Construction Project Admin Assistant

Location : Oklahoma City, OK, US, 73120

Welcome to Love's! Our Construction and Remodels team is currently seeking an Administrative Assistant to support our Construction Project Managers. This role involves a variety of operational and clerical tasks, helping ensure smooth project execution and team coordination.

Job Functions :

• Responsible for requesting quotes, obtaining Construction Project Manager (CPM) approvals, and sending contracts to subcontractors.
• Responsible for processing monthly progress billings, change orders and project specific invoices as well as obtaining CPM approvals and resolve any discrepancies on these documents.
• Responsible for documenting all needs for reimbursement from vendors & suppliers for damaged or loss of equipment to include project extra's and coordinating reimbursement with the vendor or supplier.
• Work with architects, general contractors, and suppliers to address issues on service warranties, architectural plans and equipment specs under the direction of management team members.
• Act as a liaison with contractors and vendors from time of contract award to job completion.
• Maintain updated information in construction project management software solution.
• Provides records of certificate of insurance and warranties for company records.
• Coordinate with purchasing department on equipment release, delivery, receipt confirmation and associated documentation as needed.
• Communicate with purchasing manager about delivery and quality that was provided by suppliers.
• Use SAP for issuing purchase orders.
• Use multiple software solutions to aid in project management in coordination with assigned CPMs.
• Other duties assigned as needed.

Experience and Qualifications :

Skills and Physical Demands :

Work Schedule :

Our Culture : Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture.

Love's is an Equal Opportunity Employer. Veterans encouraged to apply.