Project Administrative Assistant

Job Description

Job Description

Job Title : Project Administrative Assistant

Location : Hybrid (Holyoke, MA)

Reports To : Manager of Field Administration

About Daniel O'Connell's Sons (DOC)

Founded in 1879, Daniel O'Connell's Sons (DOC) is a construction leader with a legacy of innovation, integrity, and impact. With offices across the Northeast and Florida, we deliver building and heavy / civil projects for public and private clients. Our mission is to be a problem-solving ally that transcends risk, fosters a compelling and cohesive work environment, and propels our industry forward.

When you join DOC, you become part of a collaborative team that values better ways of building. We embrace new technologies, delivery methods, and ideas that shape the future of construction.

Position Summary

We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through.

Key Responsibilities

• Provide administrative and financial support across multiple construction projects.
• Process invoices and assist with basic accounts payable (AP) tasks.
• Generate commitments and manage contracts and project documents.
• Review certified payroll for compliance with applicable prevailing wage / Davis–Bacon Act (DBA) requirements.
• Maintain organized digital documentation using cloud-based systems.
• Communicate effectively with internal stakeholders, subcontractors, and vendors.
• Review hourly change order labor rates for compliance with prevailing wage / DBA or CBA rate sheets.
• Collect, verify, and track COIs and required endorsements / limits.
• Use Excel and email tools to track, report, and share project data.
• Contribute to a culture of urgency, attention to detail, and continuous improvement.

Qualifications

$50,000-$70,000 based on experience

Administrative Assistant

$50,000—$70,000 USD