Office Manager / Administrative Assistant

Job Description

Job Description

Benefits :

• Bonus based on performance
• Company parties
• Competitive salary
• Paid time off

Job Summary : The Office Manager is responsible for performing a variety of support functions including administrative activities, supply ordering, scheduling appointments, and travel, answering incoming calls, mail distribution, overseeing the postage, billing and shipping accounts. Ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion is necessary.

Qualifications and Education Requirements

High School Diploma or GED

Access to reliable transportation

Experience utilizing administrative skills

Preferred Skills

Interpersonal skills getting along with others in the office as well as being welcoming to those encountered on the phone or in person helps a clerical staff shine

Professionalism as a representative of the company who interacts with the public, clerical staff should look and act in ways that reflect well on the employer

Independence busy offices depend on clerical staff to do their job well with limited supervision

Language skills in addition to speaking clearly and correctly on the phone, clerical staff should have a solid grasp of grammar and be able to spot spelling mistakes

Typing skills both speed and accuracy are important for turning out documents

Computer competency thorough familiarity with Microsoft Office products is helpful, as is a willingness to master industry-specific software

Discretion while filing or entering data, clerical staff may encounter personal or confidential information and need to respect the privacy of others

Certifications All certifications will be required to be completed prior to start date with revalidation per companys policy

HIPAA

Adult CPR - First Aid

Blood Borne Pathogens

CPI validation required within 30 days of employment with revalidation per companys policy.

Role and Responsibilities

Keeping records of files in timely and organized manner

answering and directing phone calls accordingly

Attending to correspondence

Maintaining Filing systems and typing up forms and other copy.

Welcoming visitors to the office

Keeping an inventory of office supplies

Client intake as needed

Other duties as assigned