Job Number 4600299838 Start Date Open Date 05 / 29 / 2024 Closing Date 06 / 21 / 2024
General Definition of Work
The Payroll Systems Manager, under limited supervision, performs senior level work with considerable decision-making discretion overseeing key payroll management duties, such as auditing the monthly payroll processes, ensuring the accuracy of each payroll cycle, calculating back payments and pay adjustments. This position will work closely with department administration to ensure that the payroll processes are accurate, efficient, and compliant with required regulations. Employee serves as the technical lead on systems analysis, systems solutions, and the development of new systems to meet user needs. Employee performs complex and supervisory work to carry out Board of Education policies and procedures related to payroll under the direction of the Director of Payroll.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary / Status
Pay Grade 9 / Full-time, 12 months
Reports To
Director of Payroll
Place of Work
The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.
Essential Functions
- Adhere to all state, federal, and local laws, policies, and procedures
- Lead, manage, supervise, and evaluate assigned staff / programs
- Investigate, analyze, and formulate methods for handling special projects / reports
- Work with HRIS to audit data integrity between HRIS and other payroll software
- Develop and track compliance metrics within the district
- Evaluate technical and economic feasibility of proposed systems solutions
- Develop project proposals on the basis of cost / benefit justification
- Provide technical guidance to applications programming, systems software, computer center operations and user personnel in the planning and scheduling of assigned systems projects
- Serve as lead systems analyst for finance and payroll
- Analyze detailed systems factors, including input and output requirements, information flow, hardware and software requirements, and alternative methods of problem resolution
- Oversee the development, design, and programming specifications for required payroll
- Ensure the continuing effectiveness of systems through appropriate testing and modification
- Collaborate, develop, and implement payroll systems policies and programs
- Complete complex calculations to ensure employees are paid correctly, including calculating retroactive compensation
- Develop, monitor, and maintain a system of accountability with departments and schools
- Collaborate with departments (including HRIS) and schools to ensure accurate and timely data collection for processing of payroll
- Facilitate staff meetings and attend other related meetings as needed / required
- Complete local, state, or federal surveys and reports accurately and promptly
- Participate in professional development workshops and leadership training
- Create an inclusive environment with positive communication / public relations
Knowledge, Skills, Abilities
Comprehensive in-depth knowledge and understanding of system analysis, applications programming and program documentationComprehensive knowledge of federal, state, and local regulatory requirements applicable to school system payroll and HRIS applicationsThorough knowledge of advanced principles and techniques of complex computer programming, on-line and web programming, and programming documentationAbility to analyze, design, write, test and debug complex and technical computer programsAbility to maintain professional and emotional control under stressAbility to reflect appropriate response to situations, while maintaining a professional and personal demeanorAbility to learn and use specialized tools, equipment or software related to business needsAbility to develop and monitor a budgetAbility to direct and evaluate the work of othersAbility to implement local, state, and federal rules, guidelines, and procedures into daily business operationsAbility to communicate effectivelyAbility to reason, make judgments, and maintain effective working relationshipsAbility to employ positive communication skills in all settings / mediumsAbility to problem-solve utilizing sound judgmentAbility to maintain confidentiality regarding school system businessAbility to take initiative, work independently, and exercise sound judgementAbility to develop related charts, graphs, reports, and records pertaining to school planning and strategyAbility to conceptualize, initiate, monitor, and evaluate new and / or current programsDemonstrated ability to perform detailed work, planning, risk assessments, and associated risk mitigation actionsDemonstrated ability to work effectively in a deadline-driven, rapidly changing team environmentEducation and Experience
Bachelor's degree in accounting, finance, technology, or related area requiredMinimum of five (5) years' experience in systems design and development or related areaEquivalent combination of experience and educationSpecial Requirements
Possess and maintain a valid Driver's License or ability to provide own transportationTravel to school district buildings and professional meetingsof Jobs 1.00 Salary : From 64723.36 Teacher Scale N Minimum Educational Requirements Bachelors Term 12 Month Additional Job Information
Physical Requirements / Working Conditions
Work requires the occasional exertion of up to twenty pounds of forceWork regularly requires exchange of accurate and detailed information through oral and written communicationConstantly operates a computer and other office business equipmentAbility to remain in stationary position for required meetings / workAbility to move to other work locationsVisual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activitiesHearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communicationsWork requires preparing and analyzing written or computer data, operating standard office equipment, use of advanced technologyWork occasionally requires exposure to outdoor weather conditionsWork is generally in a moderately noisy location (e.g., business office, light traffic)Requires the ability to deal with people beyond giving and receiving instructionsMust be adaptable to performing under mild to high levels of stressJob Attachment