Senior Executive Assistant- Advancement

Overview

Senior Executive Assistant- Advancement at Seattle Colleges. Full-time position based in Seattle, WA with a hybrid schedule (remote and on-site).

Base pay range : $79,467.00 / yr - $109,739.00 / yr

Responsibilities

• Provide executive-level administrative support to the Vice Chancellor for Advancement and the Seattle Colleges Foundation's Board of Directors.
• Manage staff and external volunteers to support 501c3 nonprofit responsibilities and fundraising efforts.
• Anticipate needs, manage multiple priorities, and meet deadlines with discretion for confidential information.
• Proactively coordinate calendar, meetings (virtual, hybrid, and in-person), and travel as needed.
• Develop and coordinate communications on behalf of the Vice Chancellor; assist with budget processes and tracking.
• Maintain discretionary budgets, donor portfolios, and project / task management related to the Vice Chancellor and Foundation activities.
• Coordinate recruitment and orientation for new trustees; support Foundation annual financial audit documentation.
• Serve as a liaison among the Vice Chancellor, Advancement Office, internal stakeholders, and external partners; triage inquiries and respond to policy guidance.
• Maintain contact lists, meeting materials, and organizational documents; administer Foundation cloud-based platforms as needed.
• Support Foundation Board and committee calendars, minutes, and logistics.

Foundation Board of Directors

Organizational Culture and Commitment

Other support

What you bring as a candidate

Physical Demands and Disability Accommodation

We provide reasonable accommodations; contact Human Resources for assistance during recruitment and employment processes.

Notice to Applicants

Seattle Colleges has moved to virtual interviews via Zoom or Teams. Applicants must be authorized to work in the United States; sponsorship is not provided.

What you will be working on

Vice Chancellor Support : confidential assistance, communications, calendar management, budget coordination, donor portfolio support, recruitment coordination for trustees, and governance documentation. Foundation and Board liaison activities, committee support, and records management.

Application Procedures

Required application materials must be submitted online.

Notice of Non-Discrimination

Seattle Colleges is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, religion, sex, gender, age, disability, veteran status, or other protected characteristics. Reasonable accommodations available on request. See background check statement and related disclosures in this posting.

Background Check

Prior to a new hire, a background check including criminal history will be conducted and reviewed in determining suitability. A Sexual Misconduct Disclosure Form WA HB 2327 may be required.

Seniority level

Employment type

Job function

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