Civil Division Manager

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Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Introduction

The Clerk of the Circuit Court is a constitutional officer, and the duties of this office are mandated by the Code of Virginia. The Clerk's Office provides multiple statutory and local services for residents, business professionals, legal professionals, judges, public safety officials, a variety of state and local government agencies, and the towns of Loudoun County.

The Clerk of the Circuit Court serves as the recorder of deeds and probate judge, issues marriage licenses and is the official court administrator for all civil and criminal court cases. In this latter capacity, the Clerk creates and maintains all court files and records, prepares court orders and jury lists, contacts jurors and issues summons and court processes.

Job Summary

The Loudoun County Clerk of the Circuit Court is seeking a dedicated and highly skilled Civil Division Manager to oversee the operations of the Civil Division. This division manages new civil case filings, subpoena issuance, exhibit and records retention, and the processing of concealed handgun permits. The ideal candidate will be an experienced leader with strong communication, problem-solving, and team-building abilities, along with a solid background in the legal field. This role requires a strategic thinker capable of navigating complex legal matters and fostering a collaborative, high-performing work environment.

Primary Responsibilities :

• Oversee daily operations of the Civil Division, establish division goals, and monitor productivity.
• Analyze procedures, identify areas for improvement, and provide policy recommendations to the Chief Deputy Clerk-Judicial Services.
• Supervise the processing of civil legal documents and ensure accuracy, efficiency, and compliance.
• Manage the retention, maintenance, and destruction of all Civil Division records, documents, and exhibits.
• Oversee evidence collection, ensuring proper labeling, storage, and destruction in accordance with the Code of Virginia.
• Prepare and submit required reports, documents, and information to internal and external agencies.
• Lead and supervise professional and support staff, including performance evaluations, time and leave management, and disciplinary actions.
• Provide staff training on confidentiality requirements, indexing standards, scanning procedures, and compliance with the Supreme Court of Virginia's imaging standards.
• Collaborate regularly with court staff and judges to support efficient court operations.
• Safeguard the confidentiality of documents, records, and evidence in accordance with the Code of Virginia and court orders.
• Ensure accurate collection of all required fees and court-ordered funds in compliance with Supreme Court and office policies.
• Support high-quality customer service by guiding staff on legal process explanations and addressing complex public inquiries beyond front-line resolution.

The ideal candidate will have experience working in a Virginia Circuit Court Clerk's Office or a strong background in the legal field. A successful applicant will demonstrate a team-oriented mindset, strong analytical and writing abilities, and a commitment to exceptional customer service and innovation.

Hiring salary is commensurate with experience.

Minimum Qualifications

Bachelor's degree in business, Public Administration or department-related area and four (4) years of directly related, progressively responsible work experience including one (1) year in a supervisory or management role preferably in a government setting, or equivalent combination of education and experience

Job Contingencies and Special Requirements

Successful candidates will undergo background checks as required.

Certified Virginia Master Deputy Clerk and Virginia Paralegal Certification are preferred. Continuing education as a Master Deputy Clerk (once certified) is required.