Administrative Asst 2 4P / 198
4P Consulting IncWilsonville, AL, United States11 hours ago
Job type
- Full-time
Job descriptionSupport and participate in plant and departmental safety initiatives . Manage Southern Linc phone inventory , repairs, and replacements. Serve as vendor point of contact for copier / printer repairs. Process tool reimbursement and boot allowance expense statements. Update ARCOS system for vacation tracking, weekly call-out lists, and generate quarterly / yearly reports. Enter Limestone receipts in COMTRAC and perform monthly closeouts . Order flowers for employee sick leave or bereavement events. Act as FMLA contact for departmental time groups. Verify contractor timesheets using Tableau and cross-reference with backup documentation. Provide backup support to Administrative Assistants across other departments. High school diploma or equivalent required. Two-year degree or vocational certification preferred. 3-5 years of experience in an administrative support role required. Experience with SHIPS, PeopleSoft , or similar people management software preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required. Experience with accounts payable, timekeeping systems , and working with union employees in a plant environment is preferred. Demonstrated experience in report preparation, travel / meeting arrangements , and calendar management is required. Strong ethical behavior and positive attitude . Ability to maintain confidentiality and handle sensitive information appropriately. Capable of making informed administrative decisions and procedural judgments. Highly detail-oriented , organized, and adept at multi-tasking . Skilled in composing and editing written communications . Proven ability to interact effectively with all levels of employees and leadership . Strong verbal and written communication skills. Provide exceptional customer service to both internal and external stakeholders. Exhibit strong interpersonal skills , flexibility, and professionalism. Demonstrate ownership and accountability for all assignments. Be a team player with a commitment to safety and compliance . Foster and maintain positive working relationships across the organization.
Administrative Assistant
Location : Willsonville, AL
Contract- 2 Years
Position Summary
The Administrative Assistant provides comprehensive administrative support to departments including Maintenance, Planning, Compliance, Engineering, Fuels , and Environmental . This role involves managing a wide range of administrative functions, ensuring smooth departmental operations, and delivering high-quality service to internal and external stakeholders.
Key Responsibilities
Administrative Support
- Provide general administrative support to multiple departments within the plant.
- Perform timekeeping and attendance reporting for plant personnel.
- Process employee expense reports for both covered and non-covered personnel using PaySource and Oracle Expenses .
- Manage filing systems and order office supplies as needed.
- Coordinate travel arrangements for employees.
- Schedule and manage logistics for meetings and department events.
- Gather data, compile information, and prepare various reports and summaries .
- Maintain departmental record retention and documentation.
Specialized Tasks
Job Experience & Education
Knowledge, Skills & Abilities
Behavioral Attributes
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Administrative Asst • Wilsonville, AL, United States
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