Talent.com
Office Manager
Office ManagerAutism Center of Excellene • Fayetteville, NC, US
No longer accepting applications
Office Manager

Office Manager

Autism Center of Excellene • Fayetteville, NC, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Office Manager | Fayetteville, NC

Clinic-Based | Full-Time | $40,000–$45,000 per year

Support Clinic Operations and Help Families Navigate Their ABA Journey

At Autism Center of Excellence (AutismCOE) , we help children with autism build confidence and independence through compassionate, evidence-based care. Our Office Manager is the operational anchor of the clinic—ensuring families feel supported, clinicians have what they need, and daily workflow runs smoothly.

We are seeking a highly organized, proactive Office Manager for our Fayetteville, NC clinic to oversee operations, client intake, scheduling, communication, and day-to-day coordination.

Position Details

  • Location : Fayetteville, NC
  • Schedule : Monday–Friday, full-time
  • Setting : Clinic-based, in-person
  • Reports To : Clinical Director
  • Compensation : $40,000–$45,000 / year (based on experience)

ResponsibilitiesAdministrative & Operational Responsibilities

  • Oversee daily office operations to maintain smooth, efficient workflow
  • Manage office supplies, equipment, and inventory
  • Maintain organized records, including staff schedules, inventory, and compliance documentation
  • Support new staff onboarding by assisting with schedule coordination and shadows
  • Monitor staff attendance and report coverage concerns to the Clinical Director
  • Address facility and maintenance needs; ensure clean, organized workspaces
  • Client Intake & Coordination

  • Manage the full intake process for new clients
  • Communicate with families about paperwork, requirements, and next steps
  • Ensure client documentation is accurately completed and maintained
  • Coordinate with the Clinical Director to schedule initial assessments
  • Act as the primary administrative point of contact for parents and caregivers
  • Scheduling & Session Coordination

  • Manage client scheduling to optimize therapy hours and minimize disruptions
  • Coordinate with families and staff to maintain consistent attendance
  • Monitor staff availability and adjust schedules as needed
  • Communicate schedule updates, cancellations, and client changes through Teams and client scheduling threads
  • Support client check-in and check-out to ensure smooth transitions
  • Maintaining a Clean & Organized Clinic

  • Ensure therapy rooms, offices, and common spaces remain clean and well-organized
  • Enforce cleaning protocols and coordinate with staff to maintain sanitary environments
  • Restock supplies (cleaning items, paper goods, therapy materials)
  • Report maintenance or safety concerns to appropriate personnel, copying the Clinical Director to ensure follow-through
  • Communication & Customer Service

  • Serve as the main administrative contact for families and staff
  • Direct concerns to the appropriate team member and follow up for resolution
  • Deliver professional, timely, and compassionate communication
  • Escalate concerns to the Clinical Director when necessary
  • Maintain strict confidentiality and HIPAA compliance
  • General Office Leadership

  • Act as a liaison between clinical staff, administrative teams, and leadership
  • Promote a positive, professional work environment
  • Identify operational challenges and recommend solutions
  • Participate in team meetings, initiatives, and professional development
  • QualificationsRequired :

  • High school diploma or equivalent
  • Experience in office management, administration, or operational coordination
  • Strong communication, organization, and customer service skills
  • Ability to multitask and prioritize in a fast-paced clinical environment
  • Proficiency with Microsoft Office and general administrative systems
  • Preferred :

  • Experience in healthcare, behavioral health, ABA, or related fields
  • Experience with client intake, scheduling, or front-office coordination
  • Familiarity with HIPAA and healthcare documentation standards
  • Why Join AutismCOE

    At AutismCOE, you’ll be part of a mission-driven team dedicated to making a meaningful difference for children and families. Office Managers play a vital role in creating a supportive environment where clinicians can focus on delivering high-quality care and families feel welcomed, informed, and supported.

    Equal Opportunity Employer

    AutismCOE is proud to be an Equal Opportunity Employer. Employment decisions are based on experience, qualifications, and business needs.

    Create a job alert for this search

    Office Manager • Fayetteville, NC, US

    Related jobs
    Assistant Manager

    Assistant Manager

    Walmart • Spring Lake, NC, USA
    Full-time
    Join the Walmart team as an Assistant Manager and help us lead our store to success.As an AM, you will assist with hiring, training, and managing staff, oversee store operations, and ensure that cu...Show more
    Last updated: 21 days ago • Promoted
    Center Manager in Training - Relocation Required

    Center Manager in Training - Relocation Required

    Delaware Staffing • Fayetteville, NC, US
    Full-time
    Senior Operations Management Trainee (Senior OMT).Every day at BioLife, we feel good knowing that what we do helps improve the lives of patients with rare diseases. While you focus on our donors, we...Show more
    Last updated: 29 days ago • Promoted
    Assistant Manager

    Assistant Manager

    Checkers / Rally's • Spring Lake, NC, US
    Full-time
    At Checkers & Rally's we make a difference in people's lives by serving our Franchisees, Teams, and Guests.As a member of the team you will assist the General Manager with executing the restaurant ...Show more
    Last updated: 30+ days ago • Promoted
    Side Hustle Project Lead

    Side Hustle Project Lead

    Finance Buzz • Spring Lake, North Carolina, US
    Full-time +1
    We’re offering a role for someone who wants to lead their own side-income project in their spare time.You’ll explore various proven side hustles, select the ones that fit your lifestyle, and run th...Show more
    Last updated: 30+ days ago • Promoted
    Center Manager in Training - Relocation Required

    Center Manager in Training - Relocation Required

    Alaska Staffing • Fayetteville, NC, US
    Full-time
    Senior Operations Management Trainee (Senior OMT).Every day at BioLife, we feel good knowing that what we do helps improve the lives of patients with rare diseases. While you focus on our donors, we...Show more
    Last updated: 29 days ago • Promoted
    Intelligence Officer

    Intelligence Officer

    U.S. Navy • Broadway, NC, United States
    Full-time
    ABOUT Effective, secure communication in the cyber domain is essential to the everyday operations of military intelligence in America’s Navy. Information Professionals who oversee the seamless opera...Show more
    Last updated: 22 days ago • Promoted
    Assistant Club Manager

    Assistant Club Manager

    Planet Fitness • Lumberton, NC, US
    Full-time
    Grow with us! We are looking for leaders! Get an amazing opportunity to demonstrate your leadership abilities by stepping into the role of an Assistant Manager! You will get an amazing opportunity ...Show more
    Last updated: 30+ days ago • Promoted
    Care Manager

    Care Manager

    BrightSpring Health Services • Lumberton, NC, United States
    Full-time
    Work in conjunction with diverse clinical teams and utilize community resources to meet the needs of individuals receiving care management services. Provide services in accordance with care manageme...Show more
    Last updated: 14 days ago • Promoted
    STORE PERISHABLE MANAGER - DGPP in BROADWAY, NC S09478

    STORE PERISHABLE MANAGER - DGPP in BROADWAY, NC S09478

    Dollar General • Broadway, NC, US
    Full-time
    Join The Dollar General Journey.At Dollar General, our mission is Serving Others! We value each and every one of our employees. Whether you are looking to launch a new career in one of our many conv...Show more
    Last updated: 30+ days ago • Promoted
    Remote Opinion Contributor (Hiring Immediately)

    Remote Opinion Contributor (Hiring Immediately)

    Earn Haus • Spring Lake, North Carolina, US
    Remote
    Full-time +1
    We are urgently looking for people interested in taking online surveys for Fortune 500 brands.If you are a self-starter, looking for flexible hours throughout the week, this may be for you! Earn up...Show more
    Last updated: 30+ days ago • Promoted
    Watch Netflix (Tagger) : $12-$46

    Watch Netflix (Tagger) : $12-$46

    Netflix • Pope A F B, NC, United States
    Full-time
    TV shows, documentaries, and other original content on Netflix and assign relevant metadata and tags that help improve Netflix’s recommendation algorithm. Your insights help personalize what million...Show more
    Last updated: 1 day ago • Promoted
    Multi-Store Manager

    Multi-Store Manager

    Jackson Hewitt • Spring Lake, NC, US
    Temporary
    In a world where the hardest working Americans are strapped for both time and money, Jackson Hewitt is on a mission to be their advocate. For our clients, the tax return is the most important financ...Show more
    Last updated: 30+ days ago • Promoted
    Assistant Manager(08848) - 803 Stiner Rd.

    Assistant Manager(08848) - 803 Stiner Rd.

    Domino's Pizza • Spring Lake, NC, US
    Full-time
    You get up in the morning and you make sure everyone else in the house is doing what they need to do.Then you go to work and you make sure that everyone there is doing what they need to do, even yo...Show more
    Last updated: 30+ days ago • Promoted
    Assistant Manager I

    Assistant Manager I

    North Carolina Staffing • Spring Lake, NC, US
    Full-time
    We're seeking an Assistant Store Manager to join our team to help with store operations, customer service, and team development. Duties include, but are not limited to, the following : .Assist with st...Show more
    Last updated: 4 days ago • Promoted
    Office Manager

    Office Manager

    Pratt Industries • Fayetteville, NC, US
    Full-time
    Insurance benefits and wellness reimbursement program within ONE MONTH of hire.FULL tuition reimbursement and PAID childbearing / parenting leave. Perform diversified functions relative to Administrat...Show more
    Last updated: 17 days ago • Promoted
    Nurse Manager OB, Labor & Delivery

    Nurse Manager OB, Labor & Delivery

    Midland-Marvel Recruiters, LLC • Lumberton, North Carolina, United States
    Full-time
    Community hospital part of a system looking to bring on Nurse manager OB! Sign On Bonus and Full Relocation!.Unit Manager performs the primary functions of assessing, planning, implementing, direct...Show more
    Last updated: 11 days ago • Promoted
    Center Manager in Training - Relocation Required

    Center Manager in Training - Relocation Required

    Vermont Staffing • Fayetteville, NC, US
    Full-time
    Senior Operations Management Trainee (Senior OMT).Every day at BioLife, we feel good knowing that what we do helps improve the lives of patients with rare diseases. While you focus on our donors, we...Show more
    Last updated: 29 days ago • Promoted
    RN Coordinator Medical Office Nursing - Ortho at Health Park

    RN Coordinator Medical Office Nursing - Ortho at Health Park

    UNC Health Care • Lumberton, NC, United States
    Full-time
    Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve. Coordinate all clinical care within all...Show more
    Last updated: 24 days ago • Promoted