Billing and Collections

Job Description

Job Description

Benefits :

401(k)

Bonus based on performance

Competitive salary

Health insurance

Paid time off

Join the Kraus Team!

Accounts Receivable / Payable Specialist

$45,000 - $60,000 ($21.00 - $29.00 per hour)

We are seeking a motivated, friendly, and detail-oriented Accounts Receivable Specialist to join our growing team. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys contributing to the financial health of the company. As an Accounts Receivable Specialist, you'll play a key role in managing customer accounts, ensuring timely payments, and maintaining positive relationships with clients. If you're someone with a positive attitude, strong communication skills, and a passion for finance, we would love to hear from you!

• Paid Holiday, Vacation & Sick Days

Essential Duties / Responsibilities

• Complete collection calls to clients, vendors, and insurance carriers
• Support the Business Manager with administrative assignments..
• Make notes in our main operating system regarding payments in our main operating system, Jobber.
• Contact insurance adjustors to see the status of payment release.
• Complete accounting reports in reference to collections
• Receive and take inquiries calls dealing with collections.
• Assist and work often with multiple PDO locations for accounts receivable matters.
• Liaison with Office Administrators, Coordinators, Management Team, Estimators, and Project Directors
• Complete and provide status reports about collections to management.
• Monitor and respond to email inquiries daily.
• Enter all payables for the local office branch into accounting software
• Gather and record job costs
• Complete and distribute vendor and Sub Contractor payments and customer payments
• Record and complete payment of overhead billing
• Responsible for recording transactions on corporate credit card
• Complete and close jobs in our main operating system, Jobber, and accounting software
• Complete payments and maintain accounts for national vendor accounts
• Reconcile job costs and payables from Jobber to accounting software
• Answer phones
• Enter new losses as they come in
• All other duties as assigned.

Competency Knowledge, Skills and Abilities :

• Knowledge of Microsoft Office applications (Outlook, Word, Excel, Teams, SharePoint)
• Knowledge of QuickBooks, Sage Intacct, or other accounting software
• Customer service, administration, and communication skills
• Computer skills
• The ability to work under pressure with exceptional attention to detail.
• Ability to learn and operate our primary operating systems : Jobber, Mica, and One Drive
• Ability to create documents.
• Ability to answer and communicate with customers over the phone.
• Ability to work office equipment (scanner, printer, phone system, computers)
• Ability to work independently.
• Ability to learn QuickBooks and Sage Intacct (accounting software)
• Stress management and composure
• Maintain a high level of confidentiality.
• Ability to follow our Kraus Restoration Values, Vision, Mission, and 10 Serving Basics

Required Education and Experience

• High School Diploma or GED required.
• Two plus years experience in an administrative position
• Two plus years experience in Accounts Receivables, Payables and / or accounting role
• Experience with QuickBooks or Sage Intacct
• Must be able to observe and perceive information on a computer and documents.
• Must be able to communicate and converse with customers over the phone.

Work Environment

The employee will be working at the office. The employee will attend trainings or conferences as needed.