Parks and Recreation Aide 3 (Clerical)

Job Title

Under the direction of the Park Manager 3, SG-23, the selected candidate will provide a variety of office and clerical assistance with occasional field assignments. Duties will include, but are not limited to :

Complete general office support duties such as answering phones, taking messages, filing, copying, and scanning documents while maintaining confidentiality.

Utilize paper and electronic filing systems.

Assist with physical file retention and storage; occasionally move training materials and office supplies to / from storage.

Create, update, and maintain records in spreadsheets and databases.

Reconcile reports with spreadsheet information.

Create recruitment or event materials such as flyers or invitations.

Search for information using various sources including the internet and calls.

Obtain quotes and place approved orders.

Create and file expense reports for approval.

Complete forms in accordance with agency procedures.

Schedule appointments, confirm appointments, and maintain event calendars.

Track and coordinate assignments.

May assist with trainings and / or orientation for new staff.

May take meeting minutes and / or prepare material from dictation.

Minimum Qualifications

There are no minimum qualifications for this title per Civil Service.

See additional comments for operational needs.

Additional Comments

OPERATIONAL NEEDS :

Must possess and maintain a valid driver's license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.

Ability to organize, prioritize, and multi-task.

Must have skilled computer abilities in Microsoft Office applications including Outlook, Word, Teams and Excel.

Must be physically able to go up and down stairs.

Must be physically able to occasionally lift up to 50 pounds.

Weekend / holiday / evening availability may be occasionally required for special events.

PREFERRED EXPERIENCE :

High school or equivalency diploma.

College degree with coursework in accounting or auditing.

BENEFITS :

This position has the option to join the NYS Employee's Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements has been met.