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Tradeshow Producer

Tradeshow Producer

Motorcycle Industry CouncilIrvine, CA, US
5 hours ago
Job type
  • Permanent
Job description

Job Description

The MIC’s AIMExpo team is looking for a Tradeshow Producer to join the team. This position is responsible for the strategic planning, vendor and partner management, on-site logistics, and execution of a large national tradeshow with international reach. It is essential that AIMExpo provides value and ROI for OEMs, aftermarket companies, and dealers alike. AIMExpo utilizes over 300,000 net square feet of exhibit space, has over 5,000 attendees and attracts nearly 400 exhibitors representing powersports manufacturers, aftermarket brands and service providers. Reporting to the Director of Marketing & Events, the Show Manager will translate high-level creative vision into actionable operational plans, while managing the day-to-day details that ensure the tradeshow runs seamlessly.

The ideal candidate will be highly organized, an exceptional communicator, a strong negotiator, passionate about powersports, and have extensive experience in large-scale tradeshow production.

Key Responsibilities :

Strategic & Operational Management

  • Translate the Director's Creative vision into executable operational plans
  • Manage timelines, workflows, and daily project coordination
  • Oversee exhibitor services, education partners, and participant logistics
  • Develop education schedules, manage speakers, and coordinate session topics

Vendor & Partner Relations

  • Negotiate and manage contracts with venues, hotels, contractors, and service providers.
  • Oversee registration, AV, security, and exhibitor services
  • Ensure cost-effective solutions that meet the Association’s best interests

    • Marketing & Experience

  • Support promotional strategies to attract exhibitors, sponsors, and attendees.s
  • Identify and develop creative sponsorship opportunities
  • Innovate attendee experiences that maximize engagement and ROI
  • Collaborate with exhibitors and the sales team on custom branding opportunities

    • Team Leadership & Event Execution

  • Supervise support staff before, durin,g and after the event
  • Lead onsite management of booth installations, show operations, and attendee services
  • Oversee compliance with safety and trade show regulations
  • Manage the show journey from move-in through move-out

    • Budget & Reporting

  • Manage operational budgets and track expenses against forecast
  • Provide reporting on vendor costs, exhibitor satisfaction, and staff utilization
  • Conduct post-show evaluations and recommend improvements

    • Qualifications & Key Competencies :

  • Trade Show Experience : 7+ years of experience in trade show, expo, or large-scale event management, ideally within the powersports or related lifestyle industries. Proven track record of successfully directing expos with 5,000+ attendees and significant exhibitor / sponsor participation.
  • Strategic Translator : Able to take big-picture creative direction and translate it into actionable plans that deliver measurable results.
  • Operational Excellence : Highly organized with a proven ability to manage complex processes, budgets, and timelines while maintaining attention to detail and anticipating issues before they become critical obstacles.
  • Creative Problem Solver : Thrives in fast-paced environments, bringing innovative ideas and practical solutions that enhance both exhibitor and attendee experiences.
  • Relationship Builder : Skilled at cultivating strong, trust-based relationships with vendors, partners, and stakeholders to drive collaboration and shared success.
  • Leadership with Impact : Inspires, motivates, and manages teams—both permanent and temporary—by fostering accountability, teamwork, and a customer-first mindset.
  • Negotiation and Financial Acumen : Confident negotiator who consistently secures favorable terms while ensuring fiscal responsibility and maximum value.
  • Communication and Influence : Clear, persuasive, and adaptable communicator who engages effectively across all levels, from executives to front-line staff.
  • Resilience and Composure : Calm, resourceful, and decisive under pressure, ensuring smooth event execution even in high-pressure situations.
  • Innovation Mindset : Continuously seeks opportunities to improve, enhance, and be innovative, whether in processes, attendee experiences, or stakeholder engagement.

    • The American International Motorcycle Expo is North America's largest powersports trade show with global reach. The Motorcycle Industry Council hosts this exposition annually to help connect, engage, and unite the industry in addressing the opportunities and challenges in the powersports sector. AIMExpo 2026 will take place January 7–9, 2026, at the Anaheim Convention Center in Southern California. For more information, visit www.AIMExpoUSA.com.

    The Motorcycle Industry Council provides equal employment opportunities to all employees and job applicants. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

    The MIC offers a comprehensive benefits program, including PTO, Paid Holidays, medical, dental, vision, and retirement benefits.

    Salary Range for this position : 110k-120k

    To be considered for this position, please send an email to Recruiting@mic.org with your full name, cover letter, resume, and salary requirements. Use "Tradeshow Producer" Submission as the subject line.

    Please, no recruiter phone calls. Thank you.

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