Office Manager at WIND Ventures in San Francisco

Office Manager Role At Wind Ventures

WIND Ventures, located in San Francisco, CA, is the strategic venture capital arm of COPEC, a prominent energy, mobility, and retail corporation in Latin America. Established in late 2019, WIND Ventures has built a portfolio of over 23 companies, focusing on the energy, mobility, and retail sectors, and aims to provide global startups with unique access to Latin American markets. This role is required to be in the San Francisco Bay Area and be onsite at WIND Ventures' San Francisco office several days during the week. The WIND Ventures team consists of six independent contributors. This role reports to the CEO and is pivotal in supporting the firm's operations, ensuring efficiency, and fostering a productive work environment.

Detailed Responsibilities

The responsibilities for this role are comprehensive, reflecting the multifaceted nature of office management in a venture capital setting. They include :

• Daily Office Operations : Managing office supplies, equipment, and facilities to ensure they are well-stocked and maintained, including arranging necessary repairs.
• Employee Benefits Administration : Overseeing employee benefits programs, ensuring compliance with relevant regulations, and handling related documentation.
• Reporting and Planning : Preparing and generating reports as needed by the CEO and assisting in planning and organizing office events, meetings, and activities to enhance team collaboration.
• Scheduling and General Support for the Head : Managing the calendar and appointments for the Head of WIND Ventures, ensuring efficient coordination of meetings and preparation of necessary materials.
• Confidential Information Handling : Managing sensitive information with the utmost discretion, given the firm's involvement in investment decisions and portfolio management.
• External Relations : Serving as the primary point of contact for external partners, vendors, and service providers, ensuring smooth communication and timely resolution of issues.
• Administrative Support : Supporting the team with various administrative tasks, such as preparing documents, team expense reports, portfolio and activity reporting, managing wire payments to vendors, overseeing office requirements including lease agreement, insurances, insurance audits, managing correspondence, and greeting visitors to maintain a professional office atmosphere.
• Additional Duties : Performing other related duties as assigned to support the team's objectives, which may include assisting with event planning for portfolio companies or investor meetings, depending on needs.

Qualifications and Requirements

To succeed in this role, candidates should possess the following qualifications :

Desired Skills and Attributes

Beyond the core qualifications, certain skills and attributes are highly valued for this position :

What We Offer

WIND Ventures provides a competitive salary, comprehensive benefits, and the opportunity to work in a collaborative, innovative environment focused on venture capital and technology startups.