Associate Dean and Registrar

Registrar

PLNU is a Christian liberal arts university in the evangelical, Wesleyan tradition, offering quality undergraduate, graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged, character is modeled and formed, and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of God's kingdom. We therefore encourage applications from culturally diverse candidates.

Benefits : We are pleased to offer attractive benefits and resources. This includes benefits such as health, dental, tuition benefits for employees and dependents, competitive retirement matching, vacation and sick time, and 15 paid holidays per year. In addition, we have many opportunities to engage with our community including staff chapel and a robust wellness program.

Job Summary

The Registrar will provide unified leadership over both the traditional undergraduate and graduate and professional studies records teams ensuring consistent policies and practices within each area. The Registrar will report to the Vice Provost for Academic Administration and will be expected to foster a collaborative, service-minded culture as well as to plan, organize and manage all functions related to the Office of Records. The Registrar's primary function is to serve as the official authorized keeper of PLNU's student records. The responsibilities of this position are to participate in directing appropriate improvements of academic records processes, workflow and their automation in both the TUG and GPS contexts. This position is also responsible for the consistency and clarity of transfer guidelines and articulation agreements appropriate for each context along with certification for active military and veteran benefits. This individual is responsible for articulating and maintaining accurate degree progress reports for all learners based on program and catalog year. In addition, the Registrar will oversee the clearance process for participation in commencement exercises and ensure the performance of grad checks, and readiness for degree conferral. The Registrar oversees staffing for both TUG and GPS Records.

Job Responsibilities

• Responsible for all registrar functions : registration and registration data, course scheduling, transcripts, grades, conferrals, records maintenance, diploma distribution, FERPA compliance and National Student Clearinghouse and IPEDS reporting as necessary.
• Thorough knowledge of the University catalogs, curriculum, degree requirements and regulations, policies and procedures for both TUG and GPS contexts and be able to communicate and interpret verbally and in writing to advise students and respond to inquiries.
• Interpret academic policies of the University, and make recommendations for policy changes while ensuring adherence to policy and regulatory requirements
• Participate in the development of PLNU policies and practices as related to the processes for all pre-evaluations, learner tracking, and advising reports
• Ensure the management and maintenance of the integrity of academic records
• Provides guidance in curriculum and program development; collects and analyzes critical data;
• Promotes data-informed strategic planning, decision-making, and technology-based solutions.
• Oversees the identification of candidates for academic honors as well as students who have non-satisfactory academic progress
• Preparation and management of the university catalog
• Serve and / or lead university committees that support the goals and objectives of PLNU
• Collaborates with all constituents of PLNU within TUG and GPS : Academic units, Student Success, Financial Services, Enrollment, and Information Technology
• Manage and control established and new articulation / transfer agreements for the TUG and GPS contexts
• Establish guidelines for participation in and coordination of yearly commencement exercises
• Develop yearly strategic and operational plans for the Registrar team in collaboration with the University's strategic plan
• Oversees training, development, and maintenance of procedure manuals, regulations, and systems within the Records office
• Oversees NCAA Division II academic requirements and policies for eligibility reporting and updates to the PLNU Compliance Manual academic sections
• Monitors and verifies student enrollment data essential for official internal and external reporting related to academic and student records including the National Student Clearinghouse, auditors, and accreditors, as needed

Knowledge, Skills, and Abilities

Qualifications

Required Experience / Education

Desired Experience / Education

Mental Demands

Physical Demands

This position typically includes the following physical demands. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Technologies

Benefits include health, dental, tuition benefits for employee and dependents, competitive retirement matching, vacation and sick time, and 15 paid holidays per year. In addition, we have many opportunities to engage with our community including staff chapel, monthly lunches and a robust wellness program.

This job description provides general guidelines for job expectations and the employee's ability to perform the position described. It is not an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and PLNU reserves the right to change this job description and / or assign tasks for the employee to perform, as the University may deem appropriate.

At PLNU, we believe in pursuing calling together. Deep and meaningful relationships between students, faculty, and staff is vital in nurturing our shared community and expressing God's love. We are looking for enthusiastic candidates to join us in empowering our students to reach their greatest personal, spiritual and professional potential.

Point Loma Nazarene University does not discriminate on the basis of race