Executive Assistant

Job Description

Job Description

Salary :

DC is seeking a highly trusted, senior-level Executive Assistant to serve as the right-hand operator to the CEO of a growing construction, real estate, and development company. This is not a traditional administrative role. This position exists to create leverage for the CEO by owning time, priorities, communication flow, and execution rhythm,while also serving as a culture carrier and operational partner across the leadership team, with absolute discretion and professionalism.

This role is ideal for someone who thrives in a fast-moving environment, enjoys solving problems before they become problems, and has the judgment and confidence to protect leadership time, drive follow-through, and keep critical workstreams moving.

This is an onsite role based out of our HQ in Damascus, Oregon, and requires consistent in-office presence. This role may be eligible for a limited hybrid schedulebased on performance and business needs.

Duties / Responsibilities :

• Own and manage the CEOs calendar, including scheduling meetings, appointments, deadlines, and time blocks with precision
• Act as a gatekeeper for the CEOs time by prioritizing requests, managing interruptions, and protecting focus time
• Monitor, organize, and manage the CEOs email inbox and inbound communication flow, ensuring timely follow-up and resolution
• Draft, review, and respond to emails on behalf of the CEO when appropriate
• Flag urgent, time-sensitive, or sensitive communications and escalate only what truly requires CEO attention
• Serve as a liaison between the CEO and internal teams, clients, and external partners
• Attend meetings with the CEO as needed, take detailed notes, and track follow-up action items through completion
• Prepare agendas, briefing materials, reports, presentations, and pre-reads as needed
• Maintain decision logs, priority trackers, and task lists to ensure execution stays aligned and nothing falls through the cracks
• Track tasks, deadlines, deliverables, and commitments across CEO-led initiatives and leadership priorities
• Maintain organized digital and physical files with high confidentiality and consistency
• Coordinate with internal departments to support CEO-led initiatives, leadership projects, and special assignments
• Assist with day-to-day office coordination and operational needs related to the CEO
• Coordinate business travel logistics including itineraries, accommodations, and on-the-ground scheduling
• Prepare travel briefings and ensure smooth execution before and during travel
• Handle highly sensitive information with professionalism, maturity, and discretion
• Support ad-hoc requests and special initiatives, adjusting quickly as business priorities shift
• Anticipate needs and proactively solve problems before they impact schedules, deliverables, or key priorities

Required Skills / Abilities :

Education and Experience :

Physical Requirements :

25 lbs

Benefits :

About Us :

DC Structures and DC Builders are a nationwide contracting team specializing in the sale, design, and construction of one-of-a-kind wood structures. For over fifteen years, DC has delivered exceptional craftsmanship and a high level of customer service to clients across the country. This is a great place to grow your career alongside hard-working, collaborative professionals who take pride in their work and enjoy what they do.

Learn more about our work :

https : / / dcstructures.com

https : / / dcbuilding.com

DC is an equal opportunity employer and is committed to creating an inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, or any other protected status under applicable law.

Employment is contingent upon the ability to legally work in the United States.

Employment offers may be contingent upon successful completion of a background check and drug screening, in accordance with applicable law.