Student Data Generalist - Huntsville City Schools

Student Data Generalist

Job Code : SC-109

Job Grade : CA / 12

Job Goal : To maintain the student management database for an assigned school(s) to ensure the availability and distribution of accurate, up-to-date, and secure student data for the school district.

Essential Duties and Responsibilities

Serves as the primary operator of the student management database for assigned school(s) within HCS and as a liaison between the assigned school(s) and central office staff in regards to the access of student records.

Updates data for all students in the student management database in order to confirm the receipt and entry of complete and accurate student records, documentation, and information for the purpose of ensuring data integrity and compliance with applicable policies and procedures.

Verifies and monitors the complete and thorough entry of daily attendance records by teachers.

Generates and distributes student data, information, or reports as scheduled or requested while maintaining compliance with the Family Educational Rights and Privacy Act (FERPA), including but not limited to report cards, progress reports, attendance information, student demographics, local and state reports, to students, parents / guardians, HCS administrators and staff, outside agencies, and other groups or organizations as appropriate.

Assists the school principal and other faculty with developing and entering the master schedule for each new school year and monitors and updates the information on an ongoing basis.

Identifies possible discrepancies / issues based on student records, including but not limited to attendance, discipline, and proof of residency / guardianship; notifies Social Workers or other HCS personnel as appropriate regarding students in need of various services.

Provides support to teachers, principals, students' parents / guardians, and other HCS staff to assist with various issues and questions related to the student management database.

Communicates effectively with a variety of parties, including students, parents / guardians, HCS administrators and staff, educational institutions, and various outside agencies and organizations, for the purpose of responding to inquiries, resolving issues, and providing information about system upgrades and new procedures.

Performs various clerical duties as assigned, including preparing and filing documents, answering phone calls, greeting visitors, and other tasks as necessary.

May provide back-up assistance to the Registrar as needed.

Performs other job-related duties as assigned.

Qualifications

A high school diploma or equivalent and two (2) years of office support or data entry experience. Operating knowledge of and experience with Microsoft Office Suite required. Experience working with students preferred.

Physical Requirements

Requires light work exerting up to ten (10) pounds of force occasionally and / or a negligible amount of force frequently. Job involves sitting most of the time.

Terms of Employment

Twelve month year. Salary as recommended by the Superintendent and approved by the Board.

This specification has been designed to represent the general nature and level of work found in this position. As such, it is not intended to contain all duties and qualifications of an employee in this position. Consequently, it is not intended to be perceived as an identification of essential job functions as required by ADA. Note : The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to that position.