Senior Administrative Program Coordinator (Part-Time)

Job Posting Title :

Senior Administrative Program Coordinator (Part-Time)

Hiring Department :

School of Social Work

Position Open To : All Applicants

Weekly Scheduled Hours :

20

FLSA Status : Exempt

Earliest Start Date :

Nov 10, 2025

Position Duration :

Expected to Continue Until Nov 30, 2026

Location : UT MAIN CAMPUS

Job Details : General Notes

This is a grant-funded position and reassignment will be based upon performance, progress toward research goals and continuation of funding. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

This Senior Administrative Program Coordinator (Part-Time) will support and assist the Principal Investigator (PI) and Associate Director in critical day to day programmatic and administrative functions as required by the grant sponsored project.

Responsibilities

• Coordinate internal and external communications, manage calendars and schedule for the leadership team. Support the implementation of Center for Resilient Communities' (CRC) structured monthly, quarterly, and annual work plan.
• Organize staff meetings, webinars, toolkit updates, evaluation activities, and national conference presentations as needed.
• Prepare meeting agendas, record notes, and track action items. Maintain organized records to ensure accountability across multiple strategic priorities, such as training, workforce development, resource dissemination, community engagement, and evaluation.
• Assist in the preparation and submission of federal reports such as SAMHSA SPARS, IPP, and CoCAP by gathering data from program staff, compiling toolkit engagement analytics, maintain clear documentation of program milestones and deliverables.
• Provide assistance and support to the Principal Investigator (PI) and Associate Director as needed to ensure successful implementation of program processes, such as purchasing, subawards, invoices, and administrative paperwork via
• DEFINE and other UT operating systems.

Required Qualifications

Bachelor's Degree with at least 5 years of experience in program administration or program coordination. Excellent attention to detail. Excellent verbal and written communication skills. Values the contributions of others in the work environment. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's Degree in Administration, Human Resources, or related field with at least 3 years of experience providing administrative support for a Director or Associate Director.

Salary Range

$63,060 (Prorated : $31,530 @ 20hrs / wk)

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Work Shift

M-F, Flexible between 8am-6pm

Required Materials

Resume / CV

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.