Executive Assistant

An Executive Administrative Assistant provides high-level administrative and organizational support to senior executives, handling tasks such as managing calendars, coordinating meetings, preparing documents and correspondence, arranging travel, managing communications, and maintaining records.

Pay range : $55-65 / hour

Contract until December 2025

Core Responsibilities

• Calendar Management : Scheduling appointments, meetings, and managing calendars to optimize executives time.
• Communication Management : Screening and directing phone calls, managing incoming emails and correspondence, and acting as a liaison between executives and other stakeholders.
• Meeting & Event Coordination : Arranging and coordinating meetings, conferences, and other events, including recording and distributing minutes.
• Document Preparation : Preparing and editing correspondence, reports, presentations, and other documents using software like Microsoft Office.
• Travel Arrangements : Making all necessary travel arrangements, including booking flights and accommodations, and creating itineraries.
• Record Keeping : Creating and maintaining organized filing systems for documents and reference materials.

Additional Duties

Qualifications :

Equal Opportunity Employer / Veterans / Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.