Executive Assistant

About the Role

We are seeking a proactive, organized, and highly discreet Personal Assistant (PA) to provide comprehensive administrative and personal support to a senior executive / manager. The successful candidate will act as a key gatekeeper and facilitator , ensuring the smooth and efficient management of both professional and personal schedules. This role requires exceptional organizational ability, strong communication skills, and a "no task too small" mentality.

Key Responsibilities and Duties

The Personal Assistant will be responsible for a diverse set of tasks, requiring high-level multitasking and attention to detail :

• Calendar & Schedule Management : Proactively manage and maintain a complex, fast-paced calendar, scheduling appointments and meetings, anticipating conflicts, and ensuring the executive is prepared for all engagements.
• Communication & Correspondence : Act as the primary point of contact, screening and directing phone calls, emails, and correspondence. Draft and edit professional letters, memos, and reports with accuracy and polish.
• Travel Coordination : Arrange comprehensive travel logistics , including booking flights, accommodations, ground transportation, and creating detailed itineraries.
• Administrative Support : Manage and maintain filing systems (physical and digital), prepare and proofread documents, presentations, and briefing papers, and handle general office tasks.
• Project & Financial Support : Assist with managing internal projects, including tracking timelines. Handle financial tasks such as expense reporting , tracking budgets, and managing invoices.
• Meeting Coordination : Organize and prepare for meetings, including booking rooms, arranging catering, drafting agendas, and accurately taking and distributing minutes / action items .
• Personal Support & Errands : Handle various personal tasks and errands for the executive (e.g., shopping, scheduling personal appointments), requiring the utmost discretion and trustworthiness.

Required Qualifications & Skills

Education and Experience

Core Competencies

Preferred / Bonus Skills

If you are a resourceful, detail-oriented professional ready to partner with a senior leader and contribute to their success, we encourage you to apply!