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Fiscal Coordinator - Accounts Payable

Fiscal Coordinator - Accounts Payable

Golden Gate Regional CenterSan Francisco, CA, US
30+ days ago
Job type
  • Full-time
Job description

Fiscal Coordinator - Accounts Payable

GGRC is currently hiring for a Fiscal Coordinator - Accounts Payable to process incoming invoices from vendors in preparation for electronic fund transfers and check runs.

Salary Range : $47,618 - $57,141 Annually

What You'll Do :

  • Verify details of vendors' billing information from vendor and make adjustment if needed
  • Verify invoice data and reconcile billing hours against authorized hours, service month and signature
  • Generate turnaround invoices to vendors
  • Generate monthly provider checks
  • Ensure that the monthly check run is completed on-time and without discrepancies
  • Analyze, research and collect any possible overpayment
  • Follow up and ensure state law required documents as backup for payment
  • Prepare manual checks, mail manual and computer generated checks and invoices with flyers
  • Mail annual 1099 forms
  • Update and maintain hold check list and check log
  • Prepare / analyze reports
  • Prepare fund transfer requests and bank transmittals
  • Train new electronic billing and electronic attendance vendors
  • Perform filing, filing maintenance, and file purging duties
  • Prepare and complete vendors' audit confirmation letter
  • Prepare tax levy, consignment and audit materials
  • Prepare annual rollover for authorization units
  • Prepare information for internal audit and state audits
  • Communicate and resolve issues with vendors, staffs, and management
  • Fill in numerous functions within the department as needed
  • Interact with and assist other internal units
  • Participate in special projects and assist with additional duties or tasks as assigned
  • Maintain all individual information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act

Who You Are :

  • Written communication : ability to develop standard business communications, using proper grammar, spelling and punctuation
  • Use of discretion and ability to maintain confidentiality
  • Knowledge of accounting principles
  • Basic familiarity with MS Word, MS Excel, MS PowerPoint, MS Outlook or similar software applications
  • Ability to operate basic office equipment, including scanners, copiers, faxes, phones
  • Strong customer service and problem-solving skills
  • Ability to work with all levels within the organization
  • Oral communication : ability to convey complex information and ideas in a clear, concise and professional manner
  • Experience in multi-cultural settings and / or multi-lingual capacity
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