Executive Assistant III

Executive Assistant III

The Executive Assistant III provides administrative support to the Dean of the College of Marine Sciences & Maritime Studies (TAMU), Executive Associate Vice President for Academic Affairs & Chief Academic Officer (TAMUG), Associate Provost (TAMU) [referred to as the "Dean" hereafter] and the Executive Associate Dean of the College of Marine Sciences & Maritime Studies (TAMU) and Associate Vice President for Academic Operations (TAMUG) [referred to as the "Executive Associate Dean" hereafter]. Work involves coordinating high-level operations of the College of Marine Sciences & Maritime Studies and the Galveston Campus. Exercises discretion and independent judgment with respect to matters of significance.

Essential Duties and Tasks

• Coordinates calendars, meetings, and other activities for both Administrators.
• Oversees and monitors action items and assignments made by the Administrators.
• Drafts, manages, and processes high-level confidential correspondence and files. Controls and evaluates the flow of documents.
• Prepares itineraries and travel arrangements and may file documentation for travel reimbursement.
• Prepares communications and / or agendas and minutes for meetings, including academic leadership team meetings, student success initiatives, assessment and curriculum.
• Attends committees with or on behalf of Administrators when asked.
• Researches, compiles and analyzes requirements for complex projects or initiatives, making evaluative judgements.
• Provides support for both short and long-range strategic and operational planning and scheduling of activities.
• Manages event coordination and groups visiting campus, which includes, but is not limited to, commencement and the annual alumni awards. This includes facilitating commencement committee meetings, coordinating contracts and event logistics. Monitoring budgets and resources in coordination with the business office and developing the commencement program and other material needs in coordination with the Marketing & Communications office.
• Support the Chief Operating Officer's office with planning for VIPs & stage party.

Administrative Support for the Dean and Executive Associate Dean

Academic Process Support

What you need to know

Salary : Compensation will be commensurate to selected hire's experience.

Special Instructions : A cover letter and resume are strongly recommended. You may upload these in the CV / Resume section.

Knowledge, Skills, and Abilities :

Other Requirements and Factors :

Instructions to Applicants : Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.