Administrative Assistant for Established Destination Management Agency (Buena Vista)
- Full-time
- Part-time
About the role
Were looking for a dependable, resourceful Administrative Assistant who thrives on solving problems, staying organized, and supporting both internal teams and clients. Youll juggle meeting support, operational follow-through, light finance / admin tasks, and digital content organization. The ideal candidate is curious, adaptable, and communicates clearly with teammates, clients, and vendors.
This role will may start part-time, but quickly transition to full-time.
This role is 100% remote-based
Please submit a relevant resume, and a short narrative on why you are the best fit for this opportunity to careers@destinationiq.com.
What youll do
- Meeting support & follow-through
Take concise notes, review recordings / transcripts when needed, and turn decisions into clear, trackable action items.
Track internal / external spend across DiQ / VW accounts and flag budget-vs-actual variances to stakeholders.
Create QR codes as needed; research, gather, and organize images, links, and other media for projects and client libraries.
Monitor renewals in ChargeOver, manage purchases / renewals / cancellations, coordinate approvals, and document confirmations in ClickUp.
Clear spam, process inquiries (client / sales / website forms), and route important messages to the right team member.
Maintain orderly, searchable libraries; coordinate with team members for clarity.
Assist with MailChimp list management.
Review aging and escalate 6090 day items to leadership.
Support requests from leadership and staff (Bryan, Kirsten, Lindsay).
What makes you great at this job
Skills & tools youll use
Minimum qualifications
Nice to have
Work style & expectations
Salary
Salary depends on experience and skills. $20 - $28 per hour OR $40,000 - $55,000 per year.
About DestinationiQ
DestinationiQ is a full-service destination management and tourism marketing agency specializing in helping communities define their identity, grow their visitor economy, and strengthen local pride. With over 30 years of experience across the Mountain West, we partner with counties, cities, and regions to develop data-driven marketing strategies, authentic brands, and sustainable tourism plans. Our work blends creativity and strategy to deliver measurable results for destinations of all sizes. At our core, we believe great destination management starts with community collaboration and ends with shared success. See more at https : / / destinationiq.com
Please submit a relevant resume, and a short narrative on why you are the best fit for this opportunity to careers@destinationiq.com.
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