Fleet Receptionist PT

Hourly Wage : $18.00 - $20.00

Title : Receptionist

Department : Public Works

Division : Administration / Fleet

GENERAL PURPOSE

Independently performs a wide variety of clerical duties to support the smooth and efficient operation of the Fleet Department for Washington City. Advises team members and others on developments which are important to or may impact the department. Provides solid customer service in a liaison role between the Fleet Department and other departments within the City.

SUPERVISION RECEIVED

This position works under general supervision of the Public Works Office Manager.

SUPERVISION EXERCISED

No supervision exercised.

ESSENTIAL FUNCTIONS

• Provide customer service and clerical support to Fleet Manager and Mechanics.
• May assist with stockroom inventories.
• Prepare and complete work orders.
• Get invoices to the Public Works Office Manager for payment.
• Schedule vehicles and equipment for service and repairs.
• Coordinate maintenance on City vehicles.
• Order and receive parts for the Fleet Department.
• Check in vehicles / equipment, which are being turned in for replacement or other

disposition.

MINIMUM QUALIFICATIONS

1. Education and Experience :

A. High school diploma or equivalent

B. Clerical experience preferred but not required.

2. Knowledge, Skills and Abilities :

Working knowledge of modern office terminology and procedures; time management skills; ability to read, write, speak, and understand English; grammar and punctuation; and basic computer software applications and database programs. Knowledge of automotive repair / service facilities is helpful.

Ability to type 45 words per minute (net); demonstrate effective verbal and written communication skills; follow directions; coordinate information, arrangements, and correspondence; establish and maintain good working relationships with all levels of City staff and the public; have basic computer skills and be able to operate a computer, keyboard & mouse.

3. Work Environment :

Tasks require a variety of physical activities, generally involving muscular strain, related to walking, standing, stooping, sitting, reaching and lifting. Talking, hearing and seeing are essential to performing required job functions. Common eye, hand, finger dexterity exist. Work area may have noise and vibrations.

As per Washington City policy and / or procedures, a background check, and drug screening evaluation will be required for potential new hire candidates prior to an offer of employment. I understand that if I am under the age of 18, I must have my parent or my legal guardian grant their permission for the background check and drug screening test to be performed.

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