Facilities Coordinator (FAC MGT SPEC 2 CX)

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Job ID

82705

Location

Davis

Full / Part Time

Full Time

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Job Summary

Under the general direction of the Chief Business Officer; Executive assistant Dean, the CPE Facilities Coordinator leads day-to-day facilities operations for CPE locations and serves as the primary backup for the executive assistant. The role ensures safe, reliable, and cost-conscious building operations; exemplary office environments for CPE team members; and smooth coordination of all events and exceptional uses of CPE spaces by internal units, campus partners, and the broader community. The CPE Facilities Coordinator plans and coordinates with campus on all repairs, preventive maintenance, and life-safety programs; serves as the emergency point of contact; and partners closely with central Facilities, Risk, Fire Marshal, Police, IT / AV, and other campus units on division wide operational problems and solutions. The position uses sound judgment and a proactive, detail-oriented approach to evaluate needs, implement solutions, and communicate clearly with CPE leadership, staff, tenants, and external users.

As the backup to the Dean's Executive Assistant, this role serves as a critical coordinator of high-level calendaring, team meeting coordination, and executive support. It has exposure to the senior most level of the organization and forms part of an essential team that ensures that the office works smoothly at all times, exercising sound decision making and confidentiality in all matters.

Apply By Date December 8, 2025 at 11 : 59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and / or certification if required of the position

• Required to hold a valid California driver's license, have a driving record that is in accordance with local policies / procedures, and / or enroll in the California Employer Pull Notice Program
• Bachelor's degree and / or equivalent combination of education and experience.
• Experience in facility and / or event management to include space and vendor management, policy and code compliance, risk management and ensuring a safe environment.
• Intermediate experience and proficiency using basic and intermediate features of business software such as MSOffice, business systems, and ticketing systems.
• Customer Service and communication skills to effectively and professionally communicate with management, staff, students, and members of the community.
• Skill to maintain excellent follow-through with tasks, customer relations, and expectations of the division.
• Skill to anticipate and analyze problems, devise and implement changes and solutions.
• Organizational skills to manage, monitor and track numerous and varied projects, ensuring timely completion.
• Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents.
• Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.

Preferred Qualifications

Key Responsibilities

Department Overview

UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse portfolio on the campus, with programs spanning pre-college, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally and globally, and posts more than 55K enrollments annually making it the third largest UC Extension by enrollment. Beyond its community-facing role, CPE serves as the internal hub for online education in support of other academic units on the campus. CPE employs approximately 180 employees and draws on the expertise of approximately 1,700 instructors.

POSITION INFORMATION

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC : https : / / ucnet.universityofcalifornia.edu / labor / bargaining-units / index.html

Physical Demands

Environmental Demands

Mental Demands

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit : https : / / hr.ucdavis.edu / departments / recruitment / ucd / selection / background-checks

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