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Facilities Coordinator

Facilities Coordinator

JLLSeattle, WA, US
30+ days ago
Job type
  • Full-time
Job description

Facilities Coordinator

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Launch your career in Facilities Management at JLL! This is an entry-level position and can provide opportunities for growth in the facilities management field. You will work as part of a facilities management team at a client corporate campus managed by JLL.

Location : Seattle, WA 98101 Schedule : On-site, Monday-Friday 8 : 00 AM - 5 : 00 PM Reporting To : Assistant Facility Manager

Estimated Compensation : $28.17 - $31.34 an hour, the range listed is an estimate and not guaranteed. A job offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

What this job involves :

The Facilities Coordinator will assist the AFM with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.

What your day-to-day will look like :

Client / Stakeholder Management :

  • Provide superior customer service to meet client expectations
  • Offer front desk coverage for reception breaks and mealtime

Procurement & Vendor Management :

  • Manage contractors and vendors to ensure required performance standards
  • Procure vendors and services as required
  • Coordinate with vendors to maintain stock of drinks, snacks, and paperware
  • Finance Management :

  • Complete financial management requirements in timely and accurate manner
  • Manage purchase orders in Corrigo
  • Health & Safety Management :

  • Conduct regular safety audits and assist in carrying out safety procedures
  • Site Operations Management :

  • Implement industry best practice operations
  • Conduct site inspections to maintain building procedures and performance measures
  • Reduce costs and improve operational standards
  • Maintain premises in neat and good working condition
  • Maintain duplicate office keys
  • Provide FM support for meeting room bookings and room setups
  • Manage work orders from creation to completion
  • Adjust monitor arms and troubleshoot Zoom issues
  • Risk Management :

  • Implement and manage property risk management programs
  • Support disaster recovery and business continuity plans
  • Follow escalation and incident reporting procedures
  • Compliance & Performance :

  • Adhere to JLL business conduct guidelines and procedures
  • Achieve KPI and SLA targets
  • Required Qualifications :

  • High school degree or GED equivalent
  • 2+ years' prior experience in facilities, property management, hospitality or related field
  • Superior customer service skills and orientation
  • Ability to maintain professionalism at all times under stressful situations
  • Ability to plan and manage work under time constraints
  • Ability to multitask and work without direct supervision
  • Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports, and possess strong written, verbal and people skills
  • Strong organizational skills and collaborative style
  • Preferred Qualifications :

  • Military service or higher education in a related field such as business, hospitality, facility / property management is desirable but not required
  • Proficiency with computerized maintenance management systems (CMMS) such as Corrigo
  • Estimated total compensation for this position : $58,600.00 $65,200.00 USD per year

    The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

    Location : On-site Seattle, WA

    If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

    Personalized benefits that support personal well-being and growth :

    JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
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    Coordinator • Seattle, WA, US

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