Senior Executive Assistant (Clerk to the Board) Exempt RB# 25-255

BUFFALO BOARD OF EDUCATION

DEPARTMENT OF HUMAN RESOURCES

ROOM 720 CITY HALL

BUFFALO NEW YORK 14202

November 19 2025

RECRUITMENT BULLETIN #25-255

BUFFALO BOARD OF EDUCATION VACANCY

Civil Service Residency Requirements will apply - must be a resident of the City of Buffalo

(The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans.

The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American)

POSITION : Senior Executive Assistant (Clerk to the Board) - Union Exempt

SALARY : Per Contractual Agreement

LOCATION : Board Office

APPLICATION : CANDIDATES FOR THIS POSITION SHOULD COMPLETE AN APPLICATION AVAILABLE ONLINE

Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email.

DISTINGUISHING FEATURES OF THE CLASS

The Sr. Executive Assistant (Clerk of the Board) is a high-level secretarial position involving the performance of routine administrative business and complex secretarial tasks. The employee serves as assistant to the nine elected members of the Board of Education. The Sr. Executive Assistant (Clerk of the Board) acts on behalf of the Board of Education in accomplishing administrative business and organization efforts. The employee facilitates the discharge of the Board of Education Commissioners statutory responsibilities and coordinates with the Superintendent of Schools. Will influence policies be involved in decision making and oversee the day-to-day operations of the Board of Education Office is required. General supervision may be exercised over other staff within the Board of Education Office. The Clerk of the Board is required to work at night when attending meetings elections and special sessions. This employee works independently under general supervision from and reports directly to the Board President or Superintendent of the School. Does related work as required.

TYPICAL WORK ACTIVITIES

Specifically the Sr. Executive Assistant (Clerk of the Board) will be responsible for the following :

• Serves as the Clerk at Business and Special Meetings of the Board and Public Hearings;
• Supervises plans directs and organizes the work activities of the other staff assigned to the Boards Administrative office and ensures that they are utilized within the best practice for the Buffalo City School District;
• Draft correspondence specifically that which calls for legislative advocacy and / or legislative and regulatory concerns on behalf of the Board; prepare documentation for weekly (scheduled) Leadership Meetings;
• Serves as a liaison between the Superintendent of Schools administrative staff and the Board;
• Provides administrative management of the Boards Office including approval of the Request Leaves of Absence and related time approval functions;
• Serves as the point person for the Board with District personnel and external partners and constituents;
• Provides Board policy and administrative regulations to general public; maintains Board policy manual administrative rules and regulations by-laws review and approves meeting minutes in current status and for public inspection;
• Keeps Board members apprised of relevant matters of concern and handles details of matters of protocol;
• Certifies Board resolutions and prepares documents requiring the Board seal; maintains custody of the Board seal;
• Designs and conducts such research as required for Board members;
• Collaborates with District departments to obtain the most recent data and identify opportunities for the Board to engage with stakeholders;
• Exercise independent judgment to recommend implement and review departmental and / or organizational objectives;
• Provide foresight to organizational and strategic planning based on current and past trends;
• Support the Boards Governance;
• Manages the elections registration and financial process during Board of Education election years;

Implementation of Policy #1331 on all basic Sr. Executive Assistant duties

Planning and preparation with the Superintendent of all Board agendas for work sessions and business meetings

Planning for all arrangements related to holding business meetings and work sessions

Review preparation and correcting of monthly Board Docs items submitted by Cabinet Members

Planning Board Retreats special meetings and participation in regional Board of Education events

Liaison to Erie County Association of School Boards Liaison and administrative duties relating to Board of Education elections and annual reorganization

Management of Board of Education redistricting process and facilitator of redistricting committee

Management and facilitator of Board of Education Ethics Committee

Conducts other duties assigned by the Buffalo Board of Education President and other members of the Board

FULL PERFORMANCE KNOWLEDGES SKILLS ABILITIES AND PERSONAL CHARACTERISTICS :

Proven ability to work under pressure and coordinate within all levels of District management

Experience working in a school district or government environment preferred.

MINIMUM QUALIFICATIONS

Bachelors Degree is required (Concentration in Business or Public Administration is preferred).

Five (5) years of administrative and / or policy analysis experience and three (3) years of supervisory experience.

Experience working in a school district or government environment preferred

NOTE : Verifiable part-time experience will be pro-rated to meet full-time experience requirements. Proof of education must be presented at time of appointment

FINAL FILING DATE : Open until filled

APPROVED : Tami Hollie-McGee

Chief of Human Resources

The Buffalo Public School District does not discriminate on the basis of an individuals actual or perceived race color creed religion religious practice national origin ethnic group sex (including sexual harassment and sexual violence) gender identity sexual orientation (the term sexual orientation means heterosexuality homosexuality bisexuality or asexuality ) political affiliation age marital status military status veteran status disability weight domestic violence victim status arrest or conviction record genetic information or any other basis prohibited by New York state and / or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Districts non-discrimination policies should be directed to or to : Tami Hollie McGee Chief of Human Resources 719 City Hall Buffalo NY 14202

Required Experience :

Senior IC

Key Skills

Anti Money Laundering,Design Engineering,Lounge,Information Management,Deputy

Employment Type : Full Time

Experience : years

Vacancy : 1