Office Manager

Job Description

Job Description

Job Title : Office Manager

Location : Irving, TX - In Office

Job Summary :

This position supports a variety of business functions through administrative activities and interactions including internal stakeholders and the public.

Primary Duties :

• Supports team in the process as detailed in work instructions and procedures
• Act as the first point of contact by answering incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel or department
• Respond to inquiries about the organization and provide callers with address, directions, and other information
• Greet on-site visitors, determine nature of business, and announce visitors to appropriate personnel
• Receive, sort, and route documents, files, incoming mail, packages and records
• Schedule and maintain responsibility of daily tasks to ensure proper execution
• Maintaining, scanning, data entry and other clerical duties as needed, such as filing, photocopying, and collating
• Working with our several departments and disciplines to create and maintain documents and / or company systems
• Typing, formatting / extracting documents, work packages, organizing folder and completing files
• Creating PowerPoint presentations, documents, checklist, guidelines, templates and other duties as instructed
• Expense and / or document reconciliation, submittal, filing and archiving of documents
• Organizing internal / external meetings, coordinating arrangements and planning of events, meeting, travel, etc.…
• Processing paperwork and performing day-to-day task such as maintaining information
• Providing information to supervisors, employees and internal / external stakeholders as requested via email, in-person or written documentation
• Complete job tasks and administrative duties as required by using computer systems, programs and various applications
• Demonstrate Yates Core Values and Principles
• Follow Yates Code of Conduct
• Safety Responsibilities and Expectations
• Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices
• Report all incidents, near hits and hazards to management.
• Required to wear and maintain personal PPE.
• Advise fellow employees of hazardous situations.
• Participate in workplace inspections.
• Comply with statutory requirements, including duty of care.
• Participate in required and / or assigned training.
• Provide suggestions to improve Safety.
• Present a mature approach to working safely.
• Attend prestart and Safety meetings and contribute.
• Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
• Other related duties as needed and assigned by the Manager in support of the successful completion of the project.

Qualifications :

Requirements :

Competencies :

Physical Demands / Essential Job Functions :

This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but not limited to walking, standing, operating tools / equipment, and lifting items (up to 25lbs).?Tasks may also be carried out in varying weather conditions and environments as appliable to the position.?

About Yates Construction

Ranked among the top commercial and industrial construction companies in the country by?Engineering News-Record, Yates Construction is family-owned and provides a wide range of construction and building services. Incorporated in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially sound with a significant bonding capacity as well as vast personnel and equipment resources.

Our portfolio includes commercial?and?industrial projects from various sectors including arts and culture, civil, commercial, education, entertainment and gaming, federal, healthcare, hospitality, manufacturing, municipal, retail, and technology. We work hard to understand our client’s business needs and continually look for opportunities to provide additional value to our clients and their projects.

Our client?relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the?details and complexities?of each project and communicating constantly with all team members.

Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.

Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.