Art Department Coordinator Job at Marin Campus in Redlands

California - Redlands
University of Redlands
1200 E Colton Ave
Redlands, CA 92374, USA

APPOINTMENT: Staff, Non-Exempt, Ten (10) Months, Full-time (40 hours)

SALARY RANGE: $18.36 - $20.00 per hour

INTRODUCTORY PERIOD: Six (6) Months

AVAILABLE: Immediately

POSTING DATE: November 24, 2025

APPLICATION DEADLINE: Open Until Filled, Apply Immediately.

Definition of Classification:

The Department Coordinator provides comprehensive administrative, clerical and logistics support to the College of Arts and Sciences Academic Art Studio Department, overseeing all office activities, and coordinates the day‑to‑day office operations.

Reporting to the Dean of College of Arts & Science, this position serves as a confidential assistant and functions as the key support person to provide support to the Department Chairs and faculty in coordination and implementation of the day‑to‑day office operations. Assist with special projects and events, as needed.

Duties and Responsibilities

• Coordinates and performs administrative support functions; assists with program and project activities including records administration and maintains a high level of customer service.
• Serves as first point of contact ensuring a friendly welcome to students, staff, faculty, and visitors.
• Assists in the administration of the Art Studio academic department programs, including coordination with other academic departments, campus programs, student groups, and offices within the University.
• Assists with the organization of campus events and programs, including logistical support requiring scheduling, preparation of materials, field trips, conference attendance, student travel, Art Gallery events, etc. University of Redlands.
• Assists with and oversees administrative duties of the Art Gallery and the Art shows held throughout the academic year.
• Provides clerical support for the office such as preparing and copying course materials, filing, maintaining records, the collection of internship and grant applications; sorting and distributing mail.
• Assists with budget management, processes check requests and reimbursement requests for expenses related to faculty activities and travel.
• Provides information in person, through email, and over the telephone to visitors, administration, faculty, students, and parents.
• Coordinates, prepares, edits materials, communications, reports, or other materials including spreadsheets related to program management, course schedules, classroom use, etc.
• Maintains department confidence and safeguards operations by keeping information confidential.
• Adheres to all safety and housekeeping policies and procedures.
• Coordinates activities, instructs, reviews and assigns work, and completes performance evaluation of Departments student workers.
• Updates and maintains departments and faculty’s information on University Website, ensuring the visibility and accuracy of information on all relevant pages (e.g. public directory).
• Updates and maintains department social media posts and information.
• Coordinates department dinners/events including announcements, list serve development, collecting rsvp's and monies, selecting menu, and producing name tags.
• Supports department initiatives, including advisory boards, scholarship programs, and annual events.
• Maintains and orders office supplies and other materials as needed.
• Orders and stocks inventory of art materials for courses each semester.
• Maintains classroom spaces within building. Coordinates set up, access, reservations.
• Performs other duties and special projects as assigned.

Qualification Guidelines

• High school diploma or equivalent supplemented with two years of additional coursework in related fields such as business, secretarial, computer software/word processing and spreadsheet programs.
• Three years of administrative support experience or related experience including the ability to use Microsoft Office software programs.
• Bilingual in Spanish is preferred.

Knowledge and Skills

• Knowledge of applicable federal and state laws and regulations.
• Understand, interpret, and apply federal and state policies and laws.
• Knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
• Excellent verbal and written communication skills.
• Basic knowledge of mathematics.
• Excellent organizational skills, and detail orientated with high accuracy.
• Ability to prioritize tasks, meet deadlines and work independently and with minimal supervision in a fast‑paced environment with changing priorities.
• Effective communication and presentation skills; ability to write clearly and concisely.
• Demonstrate a high degree of motivation, tact, and diplomacy.
• Basic knowledge of record keeping and record retention requirements.
• Proficiency in computer skills using Microsoft Office Suite including Excel, Word, and PowerPoint.
• Ability to operate standard office equipment.
• Aptitude to learn new and evolving technology.
• Ability to recommend appropriate courses of action within established guidelines.
• Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives.
• Ability to exercise independent judgment and initiative.
• Deliver great customer service.
• Ability to work effectively with confidential information.
• Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.

Physical Requirements/Working Conditions

Working Conditions: Standard office and field setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to assure health and comfort.

Physical Demands: Incumbents regularly sit for long periods; walk short distances on a regular basis; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; climb stairs; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 10 pounds.

How to Apply

A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040. If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for accommodation or an alternative application process.

Hiring Range

Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate’s education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as the Hiring Range. Placement within the Hiring Range is determined by internal equity, and relevant qualifications.

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.

Driver's License Check

Possession of a valid Driver’s License is required for certain positions. Employees in positions that require a valid Driver’s License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Physical & Psychological Exams

For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre‑employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre‑employment physical exam, will also be required to pass a psychological evaluation.

Submission of a Resume or Application

Submission of a resume or application indicates agreement that the University may verify any and all information contained therein.

Equal Opportunity & Accessibility

Members of underrepresented groups are encouraged to apply. This university is an equal opportunity employer. Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.