Administrative Assistant

Administrative Assistant

The Civil Rights and Title IX Office is seeking applications for an Administrative Assistant. This position provides staff support to the Civil Rights and Title IX Office's discrimination and sexual misconduct investigation and prevention efforts to help build and sustain a safe and equitable campus for students and employees. This role will report to the Civil Rights and Title IX Office Executive Director and will be based at the main campus in Logan, Utah.

Responsibilities

• Provides administrative support to the Executive Director, Title IX Coordinator, and other office personnel, including coordinating meetings, conferences, events, and scheduling appointments.
• Arranges travel reimbursements for staff and visitors as needed.
• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, calendar management, and other general office duties as assigned.
• Occupies the front desk during business hours and greets and assists office patrons.
• Screens inquiries and requests; uses judgment and tact to prioritize schedules, calendars, and meetings.
• Shares materials and resources with search committees.
• Provides staffing support to committees led by the Civil Rights and Title IX Office.
• Supports the planning and execution of special events.
• Handles purchasing and reconciliation of office supplies and necessities.
• Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
• Composes and word-processes various standard documents, correspondence, and reports.
• Works collaboratively with Business Services on budget matters, including accounts payable, and personnel hires and departures.
• Coordinates and prepares onboarding plans for all Civil Rights and Title IX Office staff.
• Oversees / conducts annual key and equipment inventory.
• Understands and communicates departmental policies, procedures, rules, and regulations to campus and community partners and office patrons, as relevant.
• Assists with the hiring, training, and supervision of other office personnel.
• Performs other miscellaneous duties as assigned.

Qualifications

Minimum Qualifications :

Preferred Qualifications :

Knowledge, Skills, and Abilities :

Required Documents

Along with the online application, please attach :

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume / CV"

2. Cover letter to be typed / pasted at the end of your application

Advertised Salary

Minimum $48,000 commensurate with experience, plus excellent benefits

ADA

Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees nearly continuously sit and often use repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and / or USU's non-discrimination policies :

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

matthew.pinner@usu.edu

435-797-1266 | Old Main Rm. 401D

1400 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator

cody.carmichael@usu.edu

435-797-1266 | Old Main Rm