Payroll Specialist

Payroll Specialist

Mechanical Solutions, Inc. (MSI)

Full Time

St. Louis, MO.

About Us:

Mechanical Solutions, Inc.is the largest minority owned design-build mechanical contractor within the state of Missouri. We specialize in value added engineering and design-build projects; our goal is always to build the most efficient systems for the best value possible. MSI is extremely competitive in the design-build market locally, regionally, and nationally.

Our portfolio of projects includes new construction, renovations, and remodeling ranging from small office renovations/retrofits, condominiums, restaurants, retail, multi-story commercial offices, higher education facilities, warehouses, laboratories and health-care facilities. We have continually proven our ability and desire to provide the best service for our clients possible. By providing the majority of mechanical requirements in-house, including engineering, estimating, 3D-design/BIM coordination, sheet metal, HVAC, refrigeration, and controls, we are a ONE-STOP shop for any project.

The Role:

Mechanical Solutions, Inc. is looking to hire a payroll specialist for an opening on our accounting team. The Payroll Specialist will be responsible for ensuring prompt and accurate processing of payroll for both union and non-union employees and related items on a weekly basis for each of our companies. This position will also be responsible for preparing monthly, quarterly, and annual tax and union reports. We are seeking a person of high integrity for this position, as it will involve handling sensitive material and require a high degree of confidentiality. This role requires specialized knowledge and meticulous attention to detail.

Responsibilities:

• Reviewing timesheets and entering weekly union and non-union payroll for all companies, managing data collection, calculations of wages, overtime, and various deductions (taxes, garnishments, child support, union dues, and benefits)
• Entering Certified Payroll
• Respond to all payroll inquiries
• Prepare monthly union reports for all companies
• Prepare monthly and quarterly tax reports for all companies
• Prepare annual tax reports and w-2s for all companies
• Basic filing and data entry as required
• Create/Distribute various reports for management
• 401(k) administration

QUALIFICATIONS:

• 2-5 years of payroll experience required.
• Construction and union payroll required.
• Strong understanding of payroll principles, federal and state tax laws, and general accounting fundamentals.
• Associates/Bachelors degree preferred.
• Certified Payroll Entry.
• Ability to handle confidential information.
• Proficiency with payroll software (e.g., Sage Software, ComputerEase a plus).
• Strong Microsoft Excel skills are essential.
• Ability to work in a fast-paced setting, with weekly deadlines.
• Must be very detail-oriented and able to organize and prioritize time.

Why People Choose Mechanical Solutions

Mechanical Solutions, Inc. is committed to creating an inclusive and safe work environment where people feel connected, valued, and empowered to reach their full potential. We partner with individuals who are dedicated to fostering a diverse and welcoming culture, where everyone can see themselves represented at every level of the company. We also strive to be leaders in the communities where we work, making a positive impact through our projects and people.

Engineering Your Path to Success

Career Growth

• We believe in promoting from within and supporting long-term development.

Comprehensive Benefits

• 100% Employer-Paid Health Plans for employees
• Employer-Provided Dental and Vision Plans
• Employer-Sponsored Health Reimbursement Arrangement (HRA)
• 401(k) Retirement Plan with Company Match
• Employer-Provided Basic Life Insurance (up to $200,000)
• Employer-Provided Long-Term Disability (LTD) Insurance
• Additional Benefits available for employees and their families

Headquarters Perks

• In-office gym
• Personal training sessions
• Yoga classes
• Massage therapist
• Game room

Company Culture

• Fun, energetic, and people-centered
• Strong focus on work-life balance and safety
• Team activities and employee engagement
• Support for both physical and mental wellness

Our Impact and Recognition

• One of the fastest-growing contractors in St. Louis
• Part of the largest MBE construction firm in the region
• Ranked #34 Top Data Center Construction Firms (BD+C)
• Ranked #74 Top Healthcare Construction Firms (BD+C)
• Known for complex, creative, award-winning, and mission-critical projects
• Job sites nationwide

Come be part of our exciting growth and supportive team. No recruiter needed; all applicants will be kept confidential.

Mechanical Solutions, Inc. is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category.Mechanical Solutions, Inc. is a background screening, drug-free workplace. Both of these requirements will be partial determination of final result in hiring.Mechanical Solutions, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Mechanical Solutions, Inc. without a prior written search agreement will be considered unsolicited and the property ofMechanical Solutions, Inc.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.