Operations Assistant

Position : Operations AssistantJoin a positive collaborative school community! Apply your organizational skills attention to detail and ability to connect with children and families to help our school thrive each this role youll support daily operations maintain school records and provide a warm welcoming presence for students and families. Youll work collaboratively with our community to foster a culture of joyful learning where children can become their best ideal candidate will bring experience working with children excellent organizational skills and the ability to balance multiple responsibilities in a dynamic school Join AceraAcera is a progressive independent school serving gifted students ages 5 to 15. Students explore and learn at a pace appropriate to each childs unique motivation and potential not their age. Our culture is not about pressure to achieve; it is about freedom to thrive. Become part of a vibrant community where 93% of students like or love coming to school every day. We support our students innate curiosity and love of learning. Through developing EQ complex and creative thinking skills and systems awareness we develop thinkers and innovators who will be able to make positive change in our : The Massachusetts School of Science Creativity and Leadership5 Lowell Avenue Winchester MA 01890 (8 miles north of Boston) Job Duties & Key ResponsibilitiesFront Office Support

• Greet all incoming students families and guests warmly and professionally determining their needs checking scheduled appointments and directing them to the proper person.

Maintain accurate school records including attendance family communications and administrative documentation.

Monitor and maintain building access visitor and security protocols at the main entrance.

Assist with basic student first aid and ensure accurate documentation of all first aid incidents.

Maintain and update student records in accordance with school policies including maintaining emergency contact lists.

Uphold confidentiality and handle sensitive student family and school information with discretion and professionalism.

Contact parents / guardians regarding student early dismissals or late arrivals.

Answer and direct phone calls professionally including taking and relaying messages accurately.

Handle general inquiries about admissions programs and school policies.

Receive packages and create a system for delivery or pick up by staff within the building.

Manage lost and found items.

Manage the front desk area to keep it organized and welcoming.

Know and execute emergency protocols (lockdowns evacuations medical emergencies); ensure first aid kits and class bags have Support

Uphold school attendance system including tracking late arrivals and early dismissals contacting families and communicating with teachers and staff.

Assist with daily dismissal by greeting families who come inside and connecting them with their students.

Manage school supply inventory including fulfillment of staff requests and restocking as needed.

Support academic and building operations through materials preparation scheduling and organizational support.

Assist with the implementation of processes and procedures to improve operational efficiency.

Supports school events including assisting with logistical support. Qualifications

Bachelors degree required

At least 2 years of relevant experience in education enrichment programming or nonprofit operations.

Strong communication and interpersonal skills.

High emotional intelligence and sound judgment under pressure.

Exceptionally organized and efficient with strong time management and a sharp eye for detail.

Proficiency in Google Suite and Microsoft Office as well as experience with a school information system.

A growth mindset and enthusiasm for ongoing learning and professional growth.

Comfort handling sensitive information with discretion.

Flexibility and problem-solving skills in a fast-paced & Benefits

$45000 - $52000 annually

Health care benefits Federal / State holidays off

Two weeks of accrued vacation in addition to school breaks in December February and April.

Full time year round position.

School-aged children of full time employees are able to attend Aceras after school program free of charge.

School aged-children who qualify and independently apply for and are granted admission to Acera typically receive a financial aid stipend capping annual tuition at $17000 / year. Schedule :

Monday - Friday 8 : 30 AM - 4 : 30 PMWorking Conditions

Prolonged periods standing and walking throughout school classroom and campus including climbing stairs.

Must be able to assist students who have physical difficulties.

Must be able to kneel sit stand crawl push and pull to assist children throughout the day.

Must be able to traverse the space and adjust ones tone and height by bending or leaning.

Prolonged periods sitting and working on a computer.

Must be able to lift up to 15 pounds at Please submit a cover letter and resume along with a brief statement outlining your approach to supporting a thriving school environment any relevant experience or training in independent or gifted education settings and compensation expectations. Start DateAnticipated start date : As soon as you are available. Equal Opportunity EmployerAcera is an Equal Opportunity Employer and does not discriminate on the basis of race color religious creed national origin ancestry sex gender identity sexual orientation age genetic information disability pregnancy or pregnancy-related condition military or veteran status marital status arrest record (consistent with Massachusetts law) or any other characteristic protected by applicable federal state or local laws. All offers of employment are contingent upon successful completion of required background of OfferAll offers of employment are contingent upon CORI SORI and fingerprint-based background checks as required by the laws of the Commonwealth of Massachusetts. Under the Immigration Reform and Control Act (IRCA) our organization is required to verify the identity and work authorization of all newly hired employees. Therefore if you accept this position you will be required to complete a Form I-9 upon hire. Within 3 days of beginning employment you will need to supply acceptable documentation (as noted on the Form I-9) of your identity and work authorization.

Key Skills

AutoCAD 3D,Council,ABAP,Apps,Electronics Engineering,Clinical

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 45000 - 52000