Receptionist / Administrative Assistant

Receptionist / Administrative Assistant

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves : What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Receptionist / Administrative Assistant, we'll count on you to :

• Fulfill duties of front desk including answering and directing telephone calls, delivering messages, greeting employees and visitors. In addition, perform safety orientation for all visitors.
• Stock supplies (kitchens, production rooms, mail room, sodas, etc.). Verify the order with the delivery person once it arrives.
• Maintain conference room scheduling for meetings / luncheons through Outlook calendar. Rearrange meetings, when necessary, with permission. Order food requested for meetings the day before after verifying with organizer the food is still needed. Set up food, coffee, water, and soda for all meetings. Make sure all conference rooms are cleaned after each meeting and ready for the next meeting. Assist in arranging conference room furniture and returning it to the original layout.
• Open mail, date stamp and sort. Distribute mail, UPS, faxes and other deliveries daily.
• Prepare all outgoing UPS, Golden State Overnight (GSO), and regular mail daily. For same day pick-ups and deliveries use a local courier service (Executive Express). Maintain records to track overnight packages and charge numbers for two years.
• Submit visitors online into Security System.
• Review the administrative calendar daily and complete the tasks assigned.
• Assist with announcement board updates.
• Send out bimonthly staff meeting calendar invitations for office. Also email to staff to verify in office attendance for food orders.
• Submit work order requests for facility maintenance and follow-up.
• Maintain a log for the audio-visual equipment, safety equipment, and camera when checked in and out.
• Update the phone list monthly in each conference / huddle rooms.
• Refill postage as needed with stamps.com.

Facilities

Safety

As Needed

Preferred Qualifications :

Required Qualifications :

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic / Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position is $21.15 - $30.28 / hr and depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.)

Primary Location : United States-California-Los Angeles

Industry : Administrative

Schedule : Full-time

Employee Status : Regular

BusinessClass : Marketing and Admin

Job Posting : Jul 9, 2025

At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.