Accounts Payable Associate

Accounts Payable Associate

We are seeking a detail-oriented Accounts Payable Associate to join our team. In this role, you will provide full-cycle support for the Accounts Payable (AP) department, including invoice processing and payment management for the organization. This position requires strong organizational skills and a commitment to upholding our core values.

Responsibilities :

• Receive and process vendor invoices within 48 hours of receipt.
• Validate accurate general ledger account coding and data entry.
• Obtain proper invoice approval using INDEX software.
• Respond to email inquiries within 48 hours based on urgency.
• Collect required documentation from vendors (e.g., W-9, ACH info) and archive accordingly.
• Review and reconcile vendor statements, resolving outstanding items.
• Maintain proper storage of payables items using the INDEX imaging system.
• Clear portals and reconcile the aging report weekly.
• Prepare and manage accounts payables weekly / daily and manual payment cycles as required.
• Apply manual payments / drafts to invoices and process payments via corresponding methods.
• Resolve payment issues, process voids, and manage daily bank exception reports.
• Maintain and update the vendor database, including adds and changes.
• Assist with vendor management, including CorPay enrollment and IRS TIN matching.
• Collaborate with the team to develop and implement an Enterprise Vendor solution.
• Assist clients and managers with inquiries and special projects as assigned.
• Conduct business ethically, exhibiting behavior and standards that uphold our core values.

Essential Skills :

Additional Skills & Qualifications :

Work Environment :

This position is based onsite at our headquarters in Collierville, TN. The work environment is dynamic and fast-paced, requiring the ability to multitask and adapt to changing priorities.

Job Type & Location :

This is a Contract to Hire position based out of Collierville, Tennessee.

Pay and Benefits :

The pay range for this position is $26.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type :

This is a fully onsite position in Collierville, TN.

Application Deadline :

This position is anticipated to close on Nov 6, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.