Administrative Analyst I / II

Administrative Analyst I / II

This current opening is for an Administrative Analyst I / II position. The San Ramon Valley Fire Protection District is seeking a highly motivated individual who desires to provide a high level of support to our District. We are committed to personal and professional growth and provide opportunities for you to stay current on training requirements, trends, and technology.

We're seeking a skilled Administrative Analyst I / II with a focus on playing a key role in purchasing goods and services that support all divisions. In this position, you'll develop and strengthen vendor relationships, ensure contract compliance, and drive cost-effective procurement strategies that align with organizational goals. By maintaining accurate financial and procurement records, you'll provide the insights that power spending analysis and identify cost-saving opportunitieshelping us achieve efficiency, compliance, and long-term value.

Under direction, Administrative Analysts perform a wide range of detailed and complex professional level accounting and analytical work in various program and functional areas. Incumbent will perform accounting, administrative, systems, statistical and management analysis and make recommendations on Districtwide and divisional, organizational, budgetary, staffing, and programmatic issues and requests. Incumbent assists in the development, analysis and recommendation of Districtwide policy and procedures. Incumbent plays a key role in the assessment and analysis of District divisions' annual and mid-year budget requests / changes and make appropriate recommendations to the Division Head. Incumbent will also analyze, reconcile and provide recommendations on policy, administrative, organizational, fiscal and operating issues, revenue enhancement initiatives, challenges and impacts in all assignments as well as in specific program areas as assigned, e.g., Finance, EMS, Operations, Training, Human Resources, Communications, Community Risk Reduction, and Information Technology. Incumbent will coordinate the efforts of assigned District divisions, manage special projects, and represent the District in dealing with other District divisions, other agencies, community groups or members of the public; and do related work as required.

Administrative Analyst I is the entrance level classification. Incumbents perform their work independent of close supervision; however, detailed instructions are given at the time of assignment and final work is reviewed.

Administrative Analyst II is the journey-level classification in the Administrative Analyst series. Incumbents, working with a minimum level of supervision, are expected to : complete assigned work with considerable freedom and latitude for judgment; maintain liaison with assigned line divisions, providing them with continuing policy, budgetary, staffing, and organizational guidance, and review; and proactively identify, research, analyze and communicate issues and potential solutions.

Supervision received and exercised : Receives general direction from assigned supervisor or manager and may coordinate work with temporary staff. No lead responsibilities or supervision of staff is exercised. This position may be assigned to any Division within the District and may be reassigned to other Divisions from time to time. The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

Examples of duties :

• Performs research, compiles and analyzes information / data regarding a variety of administrative, management, fiscal and organizational issues : identifies issues and determines analytical standards in consultation with supervisor, manager, divisional personnel and other individuals / experts; gathers relevant data, information and / or documentation from a variety of sources; analyzes information and documentation and develops tentative findings; discusses and / or coordinates analysis and tentative findings with supervisor, management staff and / or other appropriate individuals; develops or assists in developing recommendations and / or course of action; gathers additional information and / or revises methodology as needed.
• Prepares or assists in the preparation of a variety of management reports : compiles and evaluates information in preparation for writing reports; presents background information and description of analytical standards; outlines findings and recommendations and prepares logical supporting documentation; writes community relations material; writes or assists in writing final reports and documentation for evaluation by administrative and / or management staff; presents reports, including formal presentations to groups. Conducts and performs comparative surveys of costs, procedures, etc., where appropriate.
• Performs analysis for development of administrative, management, program and organizational policies and procedures; consults with managers, administrators, and other staff to determine parameters for analysis and other background information; analyzes existing policies, procedures, and work practices; analyzes the effect of proposed and existing legislation, regulation and law on organizational policies and procedures; compiles information and documentation in preparation for producing reports and / or drafts reports for management / administration.
• Performs analysis for budget development, budget administration and resource planning; performs or assists in needs analysis and trend analysis based on research and consultation with managers and administrative staff; consults with managers and assists in resource planning and development of annual budget estimates; reviews and analyzes budget requests from administrators; compiles information and documentation in preparation for producing reports and / or drafts reports related to budget and resource planning issues; monitors and analyzes expenditures and accounts to ensure compliance with budget parameters; compiles information and documentation in preparation for producing and / or drafting fiscal / financial reports.
• Develop vendor relationships, ensure contract compliance and support strategic purchasing initiatives. Source, negotiate and purchase goods and services to support all divisions. Ensure that all procurement activities are conducted efficiently, cost effectively and in compliance with organizational policies and applicable regulations. Maintain accurate financial and procurement records for spending analysis and identifying cost-saving opportunities.

Core competencies, knowledge, and abilities :