Part-Time Office Coordinator

Job Description

Job Description

ABOUT THE NEW YORK ACADEMY OF SCIENCES

The New York of Academy of Sciences is an independent, not-for-profit organization that since 1817 has been committed to advancing science for the benefit of society. With more than 20,000 Members in 100 countries, the Academy advances scientific and technical knowledge, addresses global challenges with science-based solutions, and sponsors a wide variety of educational initiatives at all levels for STEM and STEM related fields. The Academy hosts programs and publishes content in the life and physical sciences, the social sciences, nutrition, artificial intelligence, computer science, and sustainability. The Academy also provides professional and educational resources for researchers across all phases of their careers. Please visit us online at www.nyas.org

JOB TITLE : Part-Time Office Coordinator

DEPARTMENT :   Shared Services

REPORTS TO :   SVP, Operations

SUMMARY :

The Part-Time Office Coordinator plays a key role in maintaining a safe, organized, and welcoming environment for staff, visitors, and vendors. This position supports daily office operations, ensures essential facilities functions are performed, and serves as the first point of contact for guests. The ideal candidate is dependable, detail-oriented, and comfortable balancing routine tasks with occasional urgent needs.

ESSENTIAL DUTIES :

Office Operations & Safety

• Conduct and log floor checks to ensure a clean, safe, and functional workspace.
• Monitor lobby activity and provide a security presence, maintaining awareness of emergency call procedures and utilizing them if required.
• Serve as the volunteer Fire Warden, assisting with emergency preparedness and response.
• Communicate with the property manager to report and resolve any building or floor issues.

Visitor & Vendor Coordination

Facilities & Supplies Management

Storage Oversight

GENERAL RESPONSIBILITIES :

SUPERVISORY RESPONSIBILITY :

None

REQUIREMENTS :

WORK SCHEDULE :

The Academy operates during standard business hours Monday through Friday from 9am-5pm. Part-Time scheduling of approximately 20 hours per week, 3–4 days per week required.

Physical Requirements :

This role involves light to moderate activity, including standing, walking, bending, and occasional lifting of supplies or packages (up to 25 lbs).

COMPENSATION & BENEFITS :

Salary : $20,00 -$25.00 per hour. This is Part-time, non-exempt position.

In addition to salary, part-time employees may be eligible to participate in retirement plans, and receive benefits such as prorated paid time off and those required by law.

HOW TO APPLY :

Applications must include a resume, cover letter and salary requirements.

Equal Employment Opportunity Statement

The New York Academy of Sciences is an Equal Opportunity Employer and is committed to compliance with all applicable federal, state, and local employment laws. We prohibit discrimination in all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and termination, on the basis of any legally protected characteristic. This includes, but is not limited to, actual or perceived race, color, creed, religion, national origin, sex, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by law.

The Academy is also committed to making good faith efforts to recruit applicants from a wide range of backgrounds, experiences, and perspectives, including those historically underrepresented in the sciences

Reasonable Accommodations

The Academy is committed to providing reasonable accommodations to qualified individuals with disabilities and applicants with disabilities throughout the recruitment and employment process, in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. If you need assistance or accommodations during the application or interview process, please contact Human Resources at hr@nyas.org

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