Contracts Specialist

Job Description

Job Description

We are looking for a highly organized and detail-oriented Contracts Specialist to join our team in Lutz, Florida. This role involves coordinating, managing, and administering project contracts while providing essential support to multiple teams, including project management, engineering, and accounting. As a Contract-to-permanent position, this opportunity offers a pathway to long-term employment for individuals who excel in contract administration and operational efficiency.

Responsibilities :

• Draft, review, and manage subcontract agreements, work authorizations, change orders, and other related documents.
• Maintain accurate and accessible records of executed contracts, compliance documents, and insurance certificates using platforms such as SharePoint and project trackers.
• Support administrative tasks during project setup and closeout, ensuring all necessary requirements are fulfilled.
• Coordinate with internal teams and external partners to collect signatures, distribute finalized documents, and monitor contract statuses.
• Collaborate with Project Managers to ensure project scope, budget, and schedules align with contract terms.
• Perform general administrative duties, including scheduling meetings, formatting documents, entering data, and preparing reports.
• Ensure standardized templates are updated and utilized to maintain consistency in contract documentation.
• Assist with procurement processes, proposal formatting, and prequalification submissions as required.
• Manage travel arrangements, primarily on Mondays and Fridays, ensuring accurate itineraries and documentation for team members.
• Provide backup support for Landscaping and Vending operations when necessary.
• Associate’s degree in Business Administration, Construction Management, or a related field is preferred.
• At least 3 years of experience in contract administration, project coordination, or administrative support; experience in construction or low-voltage industries is advantageous.
• Exceptional attention to detail and proficiency in document management.
• Strong skills in Microsoft 365 applications, including Word, Excel, and Outlook; familiarity with SharePoint or project management software is a plus.
• Excellent communication abilities, both written and verbal.
• Capable of working independently while managing multiple tasks in a dynamic environment.
• Experience in booking and coordinating travel arrangements is highly desirable.
• Ability to provide trained backup support for departmental operations as needed.