Administrative Specialist Assoc Healthcare

Administrative Specialist Assoc Healthcare

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

Excellent medical, dental and vision coverage effective on your very first day + 2 : 1 Match on retirement savings

Responsibilities

Develop, maintain, and adjust nursing and ancillary schedules, payroll, reports, billing, gross pays, PTO accruals and personnel paperwork.

Review expenditures for materials, equipment, and travel.

Coordinate the use of facilities, services and equipment.

Coordinate the handling of routine personnel actions.

Assist in the resolution of operating problems and employee complaints.

Maintain personnel records and blue folders.

Process transactions to account for changes in appointments, salaries, titles, etc.

Provide a variety of support services to Nursing Director, Nurse Managers, and medical / clinical / clerical staff in a fast paced customer friendly environment.

Participate with health team members for problem solving in area management.

Candidate must be highly motivated to provide excellent customer service, is detailed orientated, great follow up skills, and can meet tight deadlines consistently.

Exhibit exemplary customer relation skills in interacting with various management levels and department staff. Must be able to effectively work both independent and as a team member.

Other duties as needed.

Required Qualifications

Bachelor's Degree or equivalent education and experience

Excellent customer service skills

Excellent verbal and written communication and organizational skills

Must be cheerful and energetic / assertive and highly motivated with a positive and professional attitude

Demonstrated ability to interact effectively with the interdisciplinary team in a fast-paced environment

Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner

Considerable experience in performing responsible office duties or an equivalent

NOTE : Required qualifications must be met by the candidate in order to be interviewed and considered for the position.

Desired Qualifications

Recent administrative support experience within the OR and / or PACU

Two to three years experience with OneStaff, Microsoft Windows and Excel preferred

Prefer 1-3 years experience in the hospital clinical setting

Ideal candidate will have an excellent attendance record

Demonstrated ability to problem solve

Knowledge of the UMPNC bargaining agreement

Reasonable knowledge of the University of Michigan Health System policies.

Hours : 40 hours Monday through Friday

Positions that are eligible for hybrid or mobile / remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.